Accounts Payable Officer at Proten

Responsibilities

• Process and post invoices, payment vouchers, cheques, and other accounts payable transactions accurately and on time.
• Verify invoices against purchase orders, supporting documents, and approved payment requests before processing.
• Process local and foreign payments, including contractor, vendor, transporter, CHA, and other operational payments.
• Handle payments relating to LCs, Form M, advance payments, NXP/NESS, VC5, WHT, freight, travel, and other approved transactions.
• Process salaries and other approved payments for drivers and miscellaneous staff.
• Maintain accurate records of all payments, invoices, vouchers, and supporting documentation.
• Download and update bank statements regularly and perform bank and payment reconciliations.
• Reconcile unidentified collections and liaise with relevant departments, customers, and banks to resolve discrepancies.
• Remit collections to designated customer accounts and ensure accurate posting into the accounting system.
• Manage cash transactions, cash payments, and proper cash records in line with company procedures.
• Clear operating accounts and ensure outstanding items are properly reconciled.
• Prepare and submit daily and periodic financial/MIS reports as required.
• Ensure proper filing and maintenance of payment vouchers and other accounting records.
• Identify and resolve invoice, payment, and reconciliation discrepancies promptly.
• Support the Finance & Accounts team with financial controls, reconciliations, and other accounting activities as required.

Requirements

• Bachelor's Degree or HND in Accounting, Finance, or a related discipline.
• 9–12 years' relevant experience, preferably in Accounts Payable or a similar finance function.
• Strong working knowledge of accounts payable processes, invoice processing, payment procedures, and reconciliations.
• Experience processing both local and foreign payments and related trade documentation is required.
• Good knowledge of accounting processes, financial controls, and record-keeping.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Professional accounting qualification or membership of a recognized accounting body is an advantage.
• Strong analytical, numerical, organizational, and problem-solving skills.
• Excellent communication, reporting, and interpersonal skills.
• High level of accuracy, attention to detail, integrity, and ability to work effectively within a team.