Accounts Payable Officer at BrainShare Technologies

Role in Summary

• The Accounts Payable Specialist is responsible for providing reports on the company's financial exposures, coordinating with user departments on vendor payments, maintaining up-to-date records of vendor information and ensuring timely and accurate payments to vendors.

Main Duties

• Prepare and provide reports on the company's financial exposures, including accounts payable and accruals.
• Coordinate with user departments to ensure timely and accurate payment to vendors.
• Verify and process vendor invoices and payment requests.
• Process employees expense reports and reimbursement requests.
• Ensure compliance with company policies and procedures regarding vendor information management.
• Prepare and present monthly payroll, payslip, departmental budgets, payment vouchers for approval.
• Process vendor payments in a timely and accurate manner.
• Ensure that all payments are properly authorized and documented.
• Provide payment advice to vendors on a timely basis.
• Maintain up-to-date and accurate records of vendor information, including contact details and payment terms.
• Respond to vendor inquiries and resolve any payment-related issues.
• Maintain filing and organization of payment confirmation, invoices and documentation.
• Update and maintain vendor database in a timely manner.
• Generating payment schedule in an accurate and timely manner.
• Perform reconciliations including vendors/contractors statement reconciliations on a weekly basis.
• Investigate & resolveVendors query on payments.
• Perform bank reconciliations and report.
• Report on Aged Payables plus other ad-hoc reporting where applicable.
• Support Accounts team with necessary audit requirement.
• Verifies Vendors accounts by reconciling monthly statements & related transactions.
• Maintains accounting ledgers by verifying & posting account transactions.
• Preparation and payment of Monthly Sales Commission.
• Any other Tasks assigned to you by the Management.

Personal Qualities & Qualifications
Job Holder must possess the following:

• Bachelor Degree in Accounting from reputable higher institution.
• Minimum of 3 years Accounts Payable, Data Entry or related experience
• Good knowledge of financial software.
• Attention to detail & thoroughness.
• Analytical mind & ability to drive revenue collection at record time.
• Demonstrates sense of urgency & tenacious at work.

Required Experience:

• Must have 3 years plus cognate experience in a similar position from reputable big organization.