Accountant(Executive Assistant) at Gresyndale Legal

Job Summary

We are looking to hire a skilled & motivated Accountant to contribute to our dynamic team. We are seeking an individual who possess a proactive mindset, be goal-oriented and adept at managing executive-level responsibilities. This position requires a hands-on approach to ensure efficient & effective operations within the accounts domain.

Job Description

Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Managing the Managing Partner’s diary and personal calendars
• Sending of reminders on meetings, payments and other obligations
• Coordinate finances, assist with budget preparation and payroll.
• Review and approval of requisitions
• Prepare invoices and purchase orders.
• Prepare and manage monthly pettycash sheets (imprest) and extra-budgetary expenses. 
• Submission of all financial reports to the Managing Partner.
• Meet with special interest groups or individuals on behalf of executives.
• Prepare executive responses to routine memos, letters, or correspondence.
• Prepare Payment Instructions and cheques for signature and review.
• Delegate tasks and responsibilities to other staff members when appropriate. 
• Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
• Interact with customers when appropriate and problem solve.
• Document complaints and develop an appropriate course of action.
• Report problems to executives when they cannot be resolved for attention.
• Evaluate policies to ensure they are in compliance with corporate rules and mission.
• Liaise with external accountants/auditors.
• Assist the Managing Partner in carry out other personal and executive functions
• Manage team operations to ensure effectiveness and efficiency of the team
• Create strategy for the team
• Set targets for the team 
• Attend to any financial instructions from the Managing Partner.
• Liaise between management and the team
• Promote efficiency in the organization
• Manage and oversee brand management
• Effectively communicate instructions received from the management to the team
• Manage effective use of the Gresyndale app

Requirements:

• Proven experience as an Accountant with a minimum of 3 years of experience in an accounting capacity. 
• Minimum academic qualification of B.Sc. in Accounting or a related field.
• Excellent organizational, leadership, verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and other technological innovations.
• Strong problem-solving abilities and attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and handle multiple tasks with competing deadlines.
• Creative, driven and self-motivated
• Additional Qualifications and Certifications will be advantageous