Office Administration Associate at Pistachio Associates

Details:

We are seeking an organized, self-motivated Office Administration Associate to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering calls, organizing mail, and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must.

Office Administration Associate Duties and Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Welcome visitors and providing assistance as needed
• Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
• Create, update, and maintain personnel records, financial records, and other records/data
• Support department managers, staff, and CEO
• Organize conference room scheduling, equipment, and cleaning
• Organize catering, coffee, or other refreshments as needed Assist with travel arrangements for office staff and managers
• Organize special functions and social events
• Purchase computers, printers, supplies, and other equipment
• Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
• Prepare correspondence, documentation, or presentation materials
• Assist other departments with administrative or clerical support
• Assist colleagues whenever necessary

Office Administrator Requirements and Qualifications

• Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred