Finance Assistant 9 / Finance and Administrative Assistant - SHOPS Plus at ABT Associates

Req Id: 54821
 
Opportunity

• Abt Associates seeks an Finance and Administrative Assistant (F&A Assistant) to support a Tuberculosis  project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health.
• The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas.
• In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB.
• SHOPS Plus will work in the states of Lagos and Kano.
• These two large states have high TB burdens as well as a high level of private sector activity.

Key Roles and Responsibilities

• Under the supervision of the Kano State coordinator and a dotted line reporting relationship to the F&A Director, the F&A Assistant will provide a full range of financial and administrative support for technical team including:
• Verify all supporting documentations and appropriate charge code for all transactions
• Prepare monthly Remote Office Vouchers (ROVs) with original receipts, timesheets, all related financial reports etc
• Maintain and manage petty cash
• Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
• Manage office supplies and oversee office utilities and payments
• Manage travel advances and process travel expense reimbursements
• Manage consultant agreements, backup documentation and process consultant payments/reimbursements
• Assist in budget preparations and monitoring expenses against budget
• Assist in preparing financial reconciliation reports according to USAID rules and procedures
• Support F&A Director in vendor management and vendor tracking
• Support F&A Director and SHOPS Plus team with procurement requests
• Assist with banking functions (depositing checks, reviewing monthly statements, etc)
• Collect and save/upload supporting financial and administrative documentation to Abt system
• Verify the availability of funds and prepare wire request
• Maintain office and project inventory list and tag any additional office equipment/furniture according to USAID guidelines.
• Other duties, upon request.

Preferred Skills / Prerequisites

• Bachelor’s Degree in Finance, Accounting, Business, or other relevant field
• At least 4 years professional experience in financial management, accounting, and budgeting, of which at least two years was working for donor-funded project
• Familiarity with compliance of USG Cost Accounting standards
• Strong organizational and coordination skills such as timely follow-up
• Basic knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs), and other USAID operational procedures and policies
• Solid practical knowledge of office operations, and MS Office software, including strong Excel spreadsheet skills, Accounting software including Quicken
• Demonstrated interpersonal and organizational skills
• Fluency in English required.

Minimum Qualifications
(4+) years of experience OR the equivalent combination of education and experience