Human Resources and Administration Officer at PACT

Position Summary

• The objective of the Human Resources (HR) and Administration Officer is to assist with all recruitment, benefits and hiring actions.
• This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as processing all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.
• The HR and Administration Officer will serve as the liaison between the state office and Headquarters for HR and Administration related activities.

Specific Duties:

• Assist and manage staff recruitment by sending invitations, scheduling interviews, participating in interviews, conducting reference check, inform job applicants of their acceptance or rejection for employment.
• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
• Verification of certificates and follow-up on response from former employer and conducting reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Prepare monthly HR reports.
• Prepare personnel action forms for new hires and forward to appropriate finance staff for addition to payroll
• Process all new hire documentation and carry out orientation/induction for all new hires.
• Assist and manage national staff separation process including exit interviews, separation letters, clearance, ensuring policies and procedures as well as local labor laws have been followed
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• The HR Officer will serve as the liaison between the state office and headquarters for HR related activities.
• Track vendor contracts and payments and ensure all payments are up to date.
• Process temporary hire agreement(s) and onboarding.
• Conduct terror check for temporary hire and new hire.
• Track staff leave and ensure compliance by staff.
• Draft correspondence for and on behalf of Pact staff.
• Other duties that may be assign from time to time.

Minimum Qualifications

• A minimum of a degree in Human Resources or Social Sciences or Business or other relevant field.
• Three years’ experience working as HR and Administrative personnel within government, INGO or local NGO environments
• Good computer skills, including practiced knowledge and experience in Microsoft office package.
• Excellent organizational and interpersonal skills.
• Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
• Ability to interpret, analyze and explain the official employment regulation framework.
• Possess positive attitude, demonstrated integrity, confidentiality and approachability

Skills and Specifications:

• Good organizational and interpersonal skills.
• Ability to understand comprehensive information.
• Basic numeracy and IT skills required for operating various systems.
• Ability to interpret, analyzes, and explains the official framework employment regulation.
• Good negotiating and influencing skills in implementing personnel policies.
• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
• Able to work alone on a broad variety of projects.