Administrative Officer at Pragmatic Technologies

Responsibilities

General Administration:

• To source for, liaise with vendor for the provision of assets and materials resources required by the company.
• Take delivery, test-run and maintain physical assets of the company: building, furniture, equipment etc.

• Proper documentation of all records pertaining to assets e.g.  asset register, purchase receipt, change ownership & bill of lading
• Activate the appropriate processes to ensure that all company’s physical assets are insured, insurance premiums are paid as at when due and update all insured policies
• Provide adequate security and fire prevention services.
• Ensure utility bills are paid promptly and maintain proper filing system.
• Supervision and allocation of duties to the Security staffs and office assistant.
• Maintaining a safe, secure and healthy work environment by adhering to and enforcing safety codes/practices
• Ensure the environment is clean and well maintained.
• Purchase and ensure office supplies are well stocked.
• Monitor and evaluate performance of subordinates.
• Keep database of all unit expenses.

Fleet Management:

• Provide day-to-day supervision of drivers to ensure all the vehicles are properly cleaned, road worthy and utilized as per the organizations’ polices and maintain documentations.
• Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorized transportation requests.
• Maintenance of all company vehicles, servicing schedule and safe keeping of all vehicles, spare parts and accessories
• Ensure issues related to maintenance are promptly reported and resolved.
• Ensure that copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports and all data are captured and reported.
• Ensure fuel for vehicles is well managed following company procedures.

Qualification & Experience:

• OND/BSc Business Admin, Purchasing & Supply, Social Sciences or related courses
• At least 3 years’ experience Administration
• Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
• Knowledge & experience dealing with service providers, contractors and management.
• Ability to work under pressure to deadlines and stress.
• Ability to work independently on own initiative.
• Proven ability to lead a team.
• Must be honest and forthright.