Office Assistant 4 / Receptionist - SHOPS Plus at ABT Associates

Req Id: 54028
Location: Nigeria

Opportunity

• Abt Associates seeks an Receptionist/Office Assistant to support a family planning project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health
• The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas
• In Nigeria, SHOPS Plus will capacitate public and private providers to scale up family planning, especially Long Acting Reversible Contraceptives (LARCs) in FCT and Plateau states.
• Under the supervision of the F&A Manager, the Receptionist/Office Assistant provides a wide range of administrative and logistical support to the SHOPS Plus Office in Nigeria.

Key Roles and Responsibilities

• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals,  consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
• Greet, advise, and escort guests.
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office bills.
• Make logistical arrangements for project staff traveling outside their region or for international visitors.
• Prepare and send pouches to other state offices as needed.

Preferred Skills / Prerequisites

• Minimum of an Ordinary National Diploma (OND)
• Prior experience in office administration.
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• Fluency in English.

Minimum Qualifications

• (0.5) year of experience and High School Diploma OR the equivalent combination of education and experience.