Personal Assistant at Westfield Consulting

JOB DESCRIPTION

• Managing the Director’s electronic diary
• Prepare & manage correspondence on behalf of the Director
• Booking meetings, organizing travel and preparing complex itineraries
• Manage the corporate communications portfolio on behalf of the Director
• Planning, organizing and managing events
• Answering calls and responding to queries
• Managing and reviewing filing and office systems
• Representing the Director in meetings and events
• Commissioning work on the Director’s behalf
• Liaising with staff for secretarial resource, filing both electronic and physical files
• Develop budgets, manage petty cash & ensure personal bills are paid in a timely manner
• Sourcing and ordering stationery and office equipment
• Management of personnel and resources
• Oversee the management of all contractual engagements with clients, partners and other stakeholders
• Act as a liaison between the Director’s office & members of staff
• Any other duties as advised by the employee

Requirements

• Minimum B.Sc. or HND
• Proficient knowledge of Microsoft applications
• Good command of English language
• Excellent organizational and coordination skills
• Effective communication skills, both written and oral
• Ability to interact with high level individual personalities
• Highly confidential
• Must be well polished & cultured
• Strong sense of initiative
• Good problem solving & time management skills
• Culturally sensitive and ability to adapt easily.
• A lady between the age of 24 and 30