Administrative Assistant at ICRC - International Committee of the Red Cross

Location: Damaturu, Yobe

Main Responsibilities

• Ensures that financial supporting documents are produced and acceptable according to ICRC financial rules (translation, supplier information and stamp, logistic support documents, approvals etc.)
• Monitors regularity of payments and to reports discrepancies
• Takes charge of daily management of the Office bank account under supervision of the Head of Office
• Monitors premises lease agreements: drafts new contracts, follow-up expiring lease agreement, processes renewal
• Sets up HR files of newly recruited staff and requests all compulsory personal documents
• Ensures each event in the professional life of each resident staff is documented in his/her HR file (confirmation letter, training certificates, upgrade, change of position, disciplinary measures etc)
• Provides staffs with advices and/or assistance pertaining to HR matters
• Arranges hotel/guestroom accommodation for visitors and processes administrative follow up of welcome expenses (invoices and all required attachments according to procedure) and to ensure their payments
• Performs other duties as requested by the Head of Office

Required Qualifications

• University education in Business Administration or Secretariat
• 4 years’ professional experience in a similar field
• Fluent written and spoken English
• High computer literacy and very good computer skills especially Office software.

Personal Attributes:

• Team leadership skills
• Sense of confidentiality and reliable
• Initiative, organised, methodical and flexible personality,
• Strong humanitarian motivation
• Capacity to manage and to mentor staff under his/her supervision