HR Assistant at Lumos

Reporting Relationship (Line Manager): HR Manager

Job Responsibilities

• Facilitate first-rate Recruitment and Selection process
• Prepare notices and advertisements for vacant positions
• Update Candidate Database with details of each applicant
• Respond to all applicants at all stages of the Selection process (including unsuccessful applicants)
• Schedule and organize interviews
• Conduct reference checks on possible candidates

Maintain effective document and record management systems / processes

• Ensure administration of employment packs, contract amendments etc.
• Management of Leave database
• Management of Time & Attendance systems
• Maintaining Employee Files

Employee Engagement and Coordinate Welfare programs & services

• Organizing employee events (end of the year event and quarterly events)
• Maintain database of employee birthdays
• Distributes birthday cards and vouchers
• Send birthday messages to all employees on birth date

Provide administrative and secretarial support

• Plan, organize and manage own workload and that of the HR Department to ensure that all the reports are processed and submitted in a timely and accurate manner
• Assist and support rollout of various initiatives, projects and improvements within the organization
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies

Performance Management

• Tracking of PMS reviews (FY Start & Mid-year) for roles below Coordinator level
• Manages performance setting for new employees in conjunction with Line Managers
• Documentation of signed off forms in respective files & updates to HR database

Employee Lifecycle Management

• Conducts onboarding exercise and documentation for new employees.
• Exit management

Others

• Maintains employees medical & insurance processes
• Maintains quality service by following organizational standards
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Perform any other tasks as may be assigned by the HR Manager from time to time

Educational Qualifications & Functional / Technical Skills

• Applicant should have degree/HND in Management or Social Science
• At least 2 years working experience in HR in a structured organization
• Strong communication skills
• Membership of CIPM or other related HR bodies)

Additional Skills Requirement

• Reporting, organizing and scheduling skills
• Confidentiality, dependability, team work and positive influencing skills
• Ability to manage multiple tasks in a dynamic fast-paced environment
• Demonstrate a high level of self-management, networking and seeing the bigger picture
• Fast learner

Relevant Experience

• Computer literate: Good working knowledge of Excel, MS Word, Power Point is essential
• Basic knowledge of Labour Law
• People’s management skills