Front Desk Officer at Integrated Corporate Services - ICSL

KEY RESPONSIBILIES

• Answer all Incoming calls and handle callers inquires whenever possible with ability to use switchboard system.
• Re-directing calls as appropriate and take adequate messages when required
• Greet, assist and direct visitors.
• Support the Admin
• Provide office support services in order to ensure efficiency and effectiveness within the office.
• Receive and deliver all company letters.
• Booking travel reservations and car hire services.
• Maintain the general filling system and file all general correspondence.
• Assist in the planning and preparation of meeting conference telephone calls.
• Maintain an adequate inventory of office supplies.
• Respond to customer inquiries.
• Coordinate the repair and maintenance of office equipment.
• Develop and maintain a current and accurate filing system for all invoices.
• Maintain all records for all Insurance issues for the company
• Maintain all Drivers and Cleaners issues including welfare.
• Keeping proper records on all purchasing issues and payment.
• Accuracy & timeliness of reports/information.
• Personal development-courses/seminars.
• Any other tasks incidental to and assigned from time and time

CORE REQUIREMENTS

• First Degree in business administration, secretarial studies or related field. Minimum of 2.2
• This role, supervises administrative personnel, so should understand and be able to interpret admin duties.
• Experience in Customer Services (Product/Service) is highly desirable
• Reside on the Island

COMPETENCIES (skills/attitude)

• Excellent interpersonal skills. Good communication verbal and written skills.
• Effective verbal and listening communications skill
• Good time management skills
• Computer literate
• Ability to analyze and solve problems
• Detail oriented and accurate.
• High level of competence and discipline,
• Ability to multi task
• Ability to remain calm under pressure.