Finance Officer at International Rescue Committee (IRC)

Location: Mubi, Adamawa

Scope of Work

• The Finance Officer report to the Finance Manager Adamawa.
• He/she is the focal person for finance in Mubi - Adamawa and is responsible for preparing financial statements, maintaining cash controls.
• The Finance Officer must work within the Financial Management Act of IRC, Municipal policies, Procedures and in compliance with all National Acts and Legislation.

Responsibilities

• Managing all aspects of day to day operations of accounting department in field office.
• Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
• Review all payment documents for proper and adequate back up.
• Review expenditure worksheets for accuracy and completeness.
• Liaison with Logistics, Administration and Medical, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
• Prepare a bank reconciliation for field office and send it to main office by 3rd of every month.
• Liaison with field office bank on all banking issues.
• Ensure that statutory deductions are paid on time to avoid any penalty
• Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
• Conduct a time sheet audit for field office from time to time.

Personnel Management:

• Serve as technical resource person for the accounting department.

Administrative Duties:

• Supervise all activities done daily in the Accounts department.

Logistics Duties:

• Review all Pos and PRs for proper coding and budget adequacy before approval.
• In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.

Finance/Budgeting:

• Act at all times in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Receptive to training provided and to develop his or her technical and professional competence.
• Produce monthly and quarterly reports to be reviewed by Roving Finance Controller.
• Assist in budget preparation at the field level.

Security/Communication:

• Communicate with Finance main office on security issues within the office and outside the office
• Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Coordination:

• In coordination with supervisor, carry out appraisals for staff in the department.

Common Duties:

• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Country Director
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Perform other duties as may be assigned by your supervisor

Qualifications

• Bachelor's Degree or HND in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
• Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.

Work Environment:

• The position will work in the Mubi Field Office. The program site in Northern Nigeria. The security level 3 - orange.

Benefits

• Monthly salary, 13th month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.