Office Manager at HT-Limited

Responsibilities:

•     Maintain office services and office records
•     Ensure effective day to day running of the office
•     Handle all third party inquiries and manage internal staff relations
•     Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company.
•     Efficient use of the computer to prepare, control and manage correspondence, reports and documents.
•     Arrange and co-ordinate meetings, trainings etc.., taking minutes and keeping notes.
•     Maintain and monitor the use of office equipment
•     Design, implement and maintain filing systems
•     Establish and maintain procedures for record keeping
•     Organize and store documents and computer based information.
•     Protect organization’s value by ensuring confidentiality of official files and data
•     Maintain Organizational Efficiency
•     Oversee junior office staff and prepare operational reports and schedules to ensure efficiency
•     Monitor and manage all staff attendance & staff data. Handle personnel issues relating to staff conflicts, absenteeism, welfare, etc.
•     Assist to define office policies and procedures and ensure adherence
•     Interface and negotiating with key suppliers/contractors.
•     Anticipate, maintain and replenish office and outlets supplies.
•     Maintaining the condition of the office and outlets and arrange repairs as necessary.
•     Arranging regular servicing and maintenance of all electrical equipment including generators and computers in office and all outlets and ensuring adequate supply of all fuels, oils, etc
•     Maintain a safe and secure working environment
•     Ensure efficient resolution and timely settlement of all utility bills and local levies.
•     Prepare and submit weekly and monthly administrative reports
•     Briefing the General Manager or MD/CEO on a daily basis

Requirements:

•     Must be a Female
•     Minimum of 3 years experience in Office Management would be added advantage.
•     Minimum of HND/B.Sc in any relevant course of study.
•     Applicants should know how to use Microsoft office, Microsoft excel etc
•     Must be well organized, neat, hard working