Senior Finance Officer at International Medical Corps

Location: Maiduguri, Borno

Job Summary

• Senior Finance Officer provides day-to-day financial support on one or more programs/grants, including the processing of transactions, adhere to donor regulations and IMC policies and procedures, reporting, and assisting in financial analysis. Senior Finance Officer reports directly to Finance Manager.

Essential Responsibilities

• Preparation of monthly pipeline updates and analysis
• Ensure grant filing, management and administration of sub awards
• Prepare and update monthly AR/AP and prepayment analysis and ensure necessary follow up action is taken to clear any outstanding items.
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures
• Ensure required pre-approvals are secured in advance of incurring an expense.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare Cash request projection to HQ/country office.
• Ensure timely deductions and remittance of relevant statutory payments.
• Research on financial compliance topics.
• Maintain frequent communication with Program Staff, and Field office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Attend coordination meetings upon need.
• Respond promptly to internal audit’s queries.
• Interface with service providers on service delivery, invoicing and processing of payments

Qualifications

• Bachelors degree in Accounting , Finance, or Business Administration Degree or other relevant degree from an accredited university
• ICAN or any other professional certificate will be an added advantage
• At least 3 years cognate experience
• Experience using accounting packages
• Skills and competences in raising resources and achieving results in relief and development
• Ability to excise sound judgement and make decisions independently
• Team player with strong communication skills both oral and written
• Understanding of international relief and development principles and humanitarian issues
• Familiarity with International humanitarian operations, coordination structures and the mandate of donors, UN agencies and other NGOs
• Ability to network and cultivate strong relationships with government, donors and partners and other stakeholders
• Competency in the MsWord and internet.

Ethical Conduct for IMC Staff

• The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
• Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values
• Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.