Human Resource Manager at Kwara State Government

Location: Ajase-Ipo, Kwara
Reporting to: The Registrar

Summary
IVTEC is a pioneering technical and vocational education model initiated by the Kwara State Government (KWSG). KWSG provided the initial funding and partnered with a world-renowned City & Guilds International for the design and construction of campus facilities, which were completed in 2015. As an NGO, the organizational and financial structure of IVTEC allows for an array of partnerships and collaborations with individuals, business and industry from within and outside Nigeria to ensure its future financial sustainability.

IVTEC is scheduled to commence operations in the last quarter of 2017 with the first set of instructional programs in Automotive, Building/Construction, Welding, Electrical, and HVAC trades.

About the Role

• The role of the Human Resources Management Officer encompasses sub-functional specialties such as recruitment and placement, administration of entitlements, human resources planning, and staff development and career support.

Key Performance Areas:

• Review recommendation on the selection of candidate on a case by case basis.
• Serves as ex-officio in appointment and promotion bodies, examination boards, and presents cases to these bodies.
• Monitor and evaluate recruitment and placement related activities, and recommends changes or corrections related to procedures to these offices
• Train and provide supervision to new and lower-level HR staff in the unit.
• Supervise and monitor the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
• Identifies upcoming vacancies coordinates and monitors the recruitment process as well as temporary vacancy announcements.
• Facilitate job evaluation processes, providing documentation and background material.
• Provides advise to general queries on classification.
• Identify and analyze staff development and career support needs and designs programmes to meet identified needs.
• Prepare monitoring reports on staff development and career support programmes.
• Designs and manage sabbatical/external assistance schemes.
• Provide advice on mobility and career development to staff, particularly young professionals and staff in the General Service and related categories.
• Design, plan, monitor and provide induction orientation programme and briefing to new staff members,
• Provide performance management advice to staff and management and assist supervisors end staff with understanding and using the performance appraisal system.
• Assess training needs, identify, design and deliver training programmes to staff at all levels throughout the Organization.
• Keep abreast of developments in various areas of human resources; interprets the staff rules and regulations, related policies and procedures; and provides advice and support to managers and staff on human resources related matters.
• Administer and provide advice on salary and related benefits, travel, and social security entitlements.
• Determine and recommend benefits and entitlements for staff on the basis of contractual status.
• Writing routine business correspondence, procedures, proposals and reports;
• Communicate effectively, clearly and distinctly using appropriate vocabulary and grammar, through all means;
• Designing, developing, and maintaining spreadsheets and databases for compiling Information, then producing reports and analyses from spreadsheets and databases for top level management.
• Work collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; places team agenda before personal agenda; supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Requirements, Education & Certification

• B.Sc / M.Sc in Business Administration Management, Human Resources Management or Psychology
• Years in Career: minimum of 6 years.

Required Skills:

• Fluency in written and spoken English required;
• Proficient in Microsoft Suite (Word, Access, Excel, PowerPoint);
• Very high level of professional and managerial competence in directing and controlling activities;
• Ability to communicate and interact with the College’s workforce;
• Experience in using a system such as the Integrated Management Information System (IMIS) is desirable.
• Knowledge of Human Resources Management Scorecard and developments being made on Talent Management Tools is an advantage,

Aside from the core functional competencies in human resources management, successful execution of the duties of this role requires the following:

• Ability to identify issues foresee, risks and allows, formulate opinions, make conclusions and recommendations,
• Checks assumptions against facts and makes tough decisions when necessary,
• Determines that the actions proposed will satisfy the expressed and underlying needs for the decision, and
• Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view in order to be proactive in addressing needs and challenges.