Grants and Compliance Officer at HIFASS

Reports To: Audit Committee

Basic Functions

• The purpose of this position is to ensure successful management of grants funded by a variety of donors including government agencies, development partners, private donors and others.
• This will be achieved through the establishment and use of best practice project management systems, providing expert advice on donor requirements and regulations, by supporting contract negotiation and review and by helping to build staff capacity to ensure compliance with contractual and donor regulations.
• The Officer works with the Managing Director and the Internal Auditor, in monitoring, interpreting and disseminating information on relevant donor regulations and government circulars, Federal and state Regulations and Grants and Cooperative Agreement administrative policies and regulations within HIFASS and provides monthly reports on this for to the Audit Committee.

Responsibilities

• Provide guidance on major organizational policies, procedures and transactions to senior level management, board members, and any employee who acts on behalf of the organization, and facilitates the organization’s compliance with non-profit, programmatic and fundraising rules and regulation
• Responsible for managing adherence to donor rules and regulations from pre-award to contract close-out, within an NGO environment.
• Provides professional expertise in contract administration, supporting organizational leadership who manages the award, and works in close communication with Program, Finance, Program Support, Public Information, and field staff colleagues.
• Contributes to compliance planning during sub agreement, proposal/work plan, budget, and amendment development.
• Supports leadership’s review of awards and modifications prior to signature to ensure that the most favourable terms are included and that the terms are consistent with the organization’s policies and procedures.
• Reviews executed awards to identify all compliance requirements.
• Develops tools and templates for financial and programmatic compliance throughout award period.
• Liaises with the finance department to monitor program activities, and conducts field office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and performance measures.
• Maintains files, and assists in reviewing financial reports and programmatic narratives.
• Articulates and advocates for the organization's position on matters of regulation and other contractual issues.
• Performs other related duties as required.

Qualifications, Skills and Experience:

• Must hold a Bachelor’s Degree in Accountancy, Finance or Audit qualification, A minimum of 3 years’ experience in accounting, finance, grants management or other directly relevant experience working with an NGO
• Advanced knowledge of U.S. Government grant management regulations and policies and other internal funders.
• Ability to travel
• Excellent communication skills and Microsoft Office, QuickBooks, and Microsoft Dynamics GP proficiency
• Ability to interpret, apply, and communicate complex regulations, provisions, policies, and procedures