Administrative & Logistic Head of Base at Solidarites International

Job Reference: SRH02651
Location: Dikwa with regular trips to Maiduguri.
Desired start date: ASAP
Duration of the mission: 6 months (possible extension subject to funding)

About the Mission

• SI has been operating in Borno State since July 2016, and is strongly focusing on the massive life-saving needs of the conflict-affected populations, through a 3-legged strategy:
• Emergency multisectorial assessment capacity in remote LGAs - Aiming at allowing the provision of concrete, response-sizing-oriented data to the humanitarian community, in strong coordination with mapping and coordination actors (OCHA, IOM DTM).
• Rapid Response Mechanism in newly accessible LGAs - In order to provide adequate, massive rapid responses. The scope of intervention considers an integrated response so as to cover the basic essential needs of displaced and non-displaced populations.
• Multisectorial early recovery interventions in secured areas - Implemented at neighborhood level in order to take into consideration the environmental context, risk factors, availability of resources and resilience capacities at a community level. This holistic approach entails a vulnerability-tailored assistance combined with a capacity building component.

Organisation of the Mission:

• Nigeria mission is currently stabilizing the opening process. The coordination is expected to spend a consequent amount of time in Maiduguri, in direct support of field based operations.
• Therefore, the mission has a coordination team based in between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator a Logistic Coordinator and a Program coordinator.
• Operations are to be based in Maiduguri, Monguno and other relevant LGAs. In Maiduguri the team is currently composed of project manager(s), a logistician and an administrator.
• The Monguno sub-base is composed of an activity manager supported solely by a Log/Admin assistant recruited as national staff.
• A substantial expansion of the base staffing is more than likely before the end of the year.

Job Description

• Under the supervision of the administrative coordinator and of the Logistics Coordinator, the administrator - Logistician carries out administrative, accounting, financial and logistics management of his/her base, in compliance with donor and SOLIDARITES International procedures.
• He/she organizes logistics and administrative support to the programs and
• the administrator - Logistician is charged with ensuring that Solidarités International’s Human Resources policy is properly implemented as well as of the supervision of all the logistics and administrative activities at the base level.
• He supports monitors and trains the members of his administrative team.
• He/she assists the base Manager or the Field Coordinator to implement the security procedures

Specific context of the Post:

• SI three folded operational strategy has been thought to adapt to changing context and access. It will balance a direct intervention in accessible areas (Maiduguri city) and remote operations through a network of collaborators in non-covered outer LGAs, with potential ad hoc movements from the expatriates on site, would security conditions allow it.
• This strategy takes into consideration access constraints, security restrictions, logistics issues and sensitivity of the different stakeholders.
• In this operationalization phase, the Log/admin of the sub-base in Monguno or Dikwa he/she will be remotely managed by the Field Coo based in Maiduguri.

The Major Challenges for this Position:

• Capacity-building of the Admin-Log department staffs
• Provide adequate support to the activity manager (FSL&WASH)
• Communication in a non-English speaking context
• IRC partner strong follow-up and capacity building in total autonomy
• Manages the set-up of the base.
• Ensures good relations with local authorities including the Nigerian army officers.
• Manage storage of goods in respect of the transparency towards Nigerian

Requirements
Education:

• Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in administrative, financial and logistics management.

Experience:

• Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts; experience in sensitive environments (post-conflict, conflict), IDP/refugee camp experience is an added value.
• Previous experience of local partner capacity building and management is an asset.

Technical skills and knowledge:

• Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car) and premises (energy, ICT, security) management. Knowledge of Solidarites International rules and procedures in terms of all human resources,financial and logistic matters (finance, accountancy, cash management, HR processes, purchase process...) preferred.

Software to Manage:

• SAGA - HOMERE and Excel;

Transferable Skills:

• Experience in training a small team and local partners – Significant importance on capacity building for this position

Languages:

• Good English command (spoken and written) essential;

Other Desirable Qualities:

• Autonomy - Sense of diplomacy - Patience very appreciate when it comes to deal with local partner.

Salaried post

• According to experience from 1800euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem.
• As a special benefit for the Nigeria mission from the 1st of January until the 30th of June 2017, each expatriate will receive 500 euros on his monthly gross salary.
• Accompanied with 600 usd monthly per diem.

Social and Medical Cover:

• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation:

• During the assignment, the expatriate is entitled to R&R every three months: two weeks at three months with a 500 euro allowance and two weeks at six months with a plane ticket back home covered by Solidarités.
• After 6 weeks one the field, expatriate will be encouraged to take 1 week in Abuja (3 days off and 2 days in office).

go to method of application »

Job Reference: SRH02651
Location: Dikwa with regular trips to Maiduguri.
Desired start date: ASAP
Duration of the mission: 6 months (possible extension subject to funding)

About the Mission

• SI has been operating in Borno State since July 2016, and is strongly focusing on the massive life-saving needs of the conflict-affected populations, through a 3-legged strategy:
• Emergency multisectorial assessment capacity in remote LGAs - Aiming at allowing the provision of concrete, response-sizing-oriented data to the humanitarian community, in strong coordination with mapping and coordination actors (OCHA, IOM DTM).
• Rapid Response Mechanism in newly accessible LGAs - In order to provide adequate, massive rapid responses. The scope of intervention considers an integrated response so as to cover the basic essential needs of displaced and non-displaced populations.
• Multisectorial early recovery interventions in secured areas - Implemented at neighborhood level in order to take into consideration the environmental context, risk factors, availability of resources and resilience capacities at a community level. This holistic approach entails a vulnerability-tailored assistance combined with a capacity building component.

Organisation of the Mission:

• Nigeria mission is currently stabilizing the opening process. The coordination is expected to spend a consequent amount of time in Maiduguri, in direct support of field based operations.
• Therefore, the mission has a coordination team based in between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator a Logistic Coordinator and a Program coordinator.
• Operations are to be based in Maiduguri, Monguno and other relevant LGAs. In Maiduguri the team is currently composed of project manager(s), a logistician and an administrator.
• The Monguno sub-base is composed of an activity manager supported solely by a Log/Admin assistant recruited as national staff.
• A substantial expansion of the base staffing is more than likely before the end of the year.

Job Description

• Under the supervision of the administrative coordinator and of the Logistics Coordinator, the administrator - Logistician carries out administrative, accounting, financial and logistics management of his/her base, in compliance with donor and SOLIDARITES International procedures.
• He/she organizes logistics and administrative support to the programs and
• the administrator - Logistician is charged with ensuring that Solidarités International’s Human Resources policy is properly implemented as well as of the supervision of all the logistics and administrative activities at the base level.
• He supports monitors and trains the members of his administrative team.
• He/she assists the base Manager or the Field Coordinator to implement the security procedures

Specific context of the Post:

• SI three folded operational strategy has been thought to adapt to changing context and access. It will balance a direct intervention in accessible areas (Maiduguri city) and remote operations through a network of collaborators in non-covered outer LGAs, with potential ad hoc movements from the expatriates on site, would security conditions allow it.
• This strategy takes into consideration access constraints, security restrictions, logistics issues and sensitivity of the different stakeholders.
• In this operationalization phase, the Log/admin of the sub-base in Monguno or Dikwa he/she will be remotely managed by the Field Coo based in Maiduguri.

The Major Challenges for this Position:

• Capacity-building of the Admin-Log department staffs
• Provide adequate support to the activity manager (FSL&WASH)
• Communication in a non-English speaking context
• IRC partner strong follow-up and capacity building in total autonomy
• Manages the set-up of the base.
• Ensures good relations with local authorities including the Nigerian army officers.
• Manage storage of goods in respect of the transparency towards Nigerian

Requirements
Education:

• Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in administrative, financial and logistics management.

Experience:

• Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts; experience in sensitive environments (post-conflict, conflict), IDP/refugee camp experience is an added value.
• Previous experience of local partner capacity building and management is an asset.

Technical skills and knowledge:

• Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car) and premises (energy, ICT, security) management. Knowledge of Solidarites International rules and procedures in terms of all human resources,financial and logistic matters (finance, accountancy, cash management, HR processes, purchase process...) preferred.

Software to Manage:

• SAGA - HOMERE and Excel;

Transferable Skills:

• Experience in training a small team and local partners – Significant importance on capacity building for this position

Languages:

• Good English command (spoken and written) essential;

Other Desirable Qualities:

• Autonomy - Sense of diplomacy - Patience very appreciate when it comes to deal with local partner.

Salaried post

• According to experience from 1800euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem.
• As a special benefit for the Nigeria mission from the 1st of January until the 30th of June 2017, each expatriate will receive 500 euros on his monthly gross salary.
• Accompanied with 600 usd monthly per diem.

Social and Medical Cover:

• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation:

• During the assignment, the expatriate is entitled to R&R every three months: two weeks at three months with a 500 euro allowance and two weeks at six months with a plane ticket back home covered by Solidarités.
• After 6 weeks one the field, expatriate will be encouraged to take 1 week in Abuja (3 days off and 2 days in office).

go to method of application »

Job Reference: SRH02651
Location: Dikwa with regular trips to Maiduguri.
Desired start date: ASAP
Duration of the mission: 6 months (possible extension subject to funding)

About the Mission

• SI has been operating in Borno State since July 2016, and is strongly focusing on the massive life-saving needs of the conflict-affected populations, through a 3-legged strategy:
• Emergency multisectorial assessment capacity in remote LGAs - Aiming at allowing the provision of concrete, response-sizing-oriented data to the humanitarian community, in strong coordination with mapping and coordination actors (OCHA, IOM DTM).
• Rapid Response Mechanism in newly accessible LGAs - In order to provide adequate, massive rapid responses. The scope of intervention considers an integrated response so as to cover the basic essential needs of displaced and non-displaced populations.
• Multisectorial early recovery interventions in secured areas - Implemented at neighborhood level in order to take into consideration the environmental context, risk factors, availability of resources and resilience capacities at a community level. This holistic approach entails a vulnerability-tailored assistance combined with a capacity building component.

Organisation of the Mission:

• Nigeria mission is currently stabilizing the opening process. The coordination is expected to spend a consequent amount of time in Maiduguri, in direct support of field based operations.
• Therefore, the mission has a coordination team based in between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator a Logistic Coordinator and a Program coordinator.
• Operations are to be based in Maiduguri, Monguno and other relevant LGAs. In Maiduguri the team is currently composed of project manager(s), a logistician and an administrator.
• The Monguno sub-base is composed of an activity manager supported solely by a Log/Admin assistant recruited as national staff.
• A substantial expansion of the base staffing is more than likely before the end of the year.

Job Description

• Under the supervision of the administrative coordinator and of the Logistics Coordinator, the administrator - Logistician carries out administrative, accounting, financial and logistics management of his/her base, in compliance with donor and SOLIDARITES International procedures.
• He/she organizes logistics and administrative support to the programs and
• the administrator - Logistician is charged with ensuring that Solidarités International’s Human Resources policy is properly implemented as well as of the supervision of all the logistics and administrative activities at the base level.
• He supports monitors and trains the members of his administrative team.
• He/she assists the base Manager or the Field Coordinator to implement the security procedures

Specific context of the Post:

• SI three folded operational strategy has been thought to adapt to changing context and access. It will balance a direct intervention in accessible areas (Maiduguri city) and remote operations through a network of collaborators in non-covered outer LGAs, with potential ad hoc movements from the expatriates on site, would security conditions allow it.
• This strategy takes into consideration access constraints, security restrictions, logistics issues and sensitivity of the different stakeholders.
• In this operationalization phase, the Log/admin of the sub-base in Monguno or Dikwa he/she will be remotely managed by the Field Coo based in Maiduguri.

The Major Challenges for this Position:

• Capacity-building of the Admin-Log department staffs
• Provide adequate support to the activity manager (FSL&WASH)
• Communication in a non-English speaking context
• IRC partner strong follow-up and capacity building in total autonomy
• Manages the set-up of the base.
• Ensures good relations with local authorities including the Nigerian army officers.
• Manage storage of goods in respect of the transparency towards Nigerian

Requirements
Education:

• Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in administrative, financial and logistics management.

Experience:

• Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts; experience in sensitive environments (post-conflict, conflict), IDP/refugee camp experience is an added value.
• Previous experience of local partner capacity building and management is an asset.

Technical skills and knowledge:

• Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car) and premises (energy, ICT, security) management. Knowledge of Solidarites International rules and procedures in terms of all human resources,financial and logistic matters (finance, accountancy, cash management, HR processes, purchase process...) preferred.

Software to Manage:

• SAGA - HOMERE and Excel;

Transferable Skills:

• Experience in training a small team and local partners – Significant importance on capacity building for this position

Languages:

• Good English command (spoken and written) essential;

Other Desirable Qualities:

• Autonomy - Sense of diplomacy - Patience very appreciate when it comes to deal with local partner.

Salaried post

• According to experience from 1800euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem.
• As a special benefit for the Nigeria mission from the 1st of January until the 30th of June 2017, each expatriate will receive 500 euros on his monthly gross salary.
• Accompanied with 600 usd monthly per diem.

Social and Medical Cover:

• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation:

• During the assignment, the expatriate is entitled to R&R every three months: two weeks at three months with a 500 euro allowance and two weeks at six months with a plane ticket back home covered by Solidarités.
• After 6 weeks one the field, expatriate will be encouraged to take 1 week in Abuja (3 days off and 2 days in office).