Project Coordinator (Human Resource) at BBC

Job Reference: BBC/TP/590126/19870
Reports to: TBC
Contract: Fixed term (6 months)
Department: IB
Grade: Local terms and conditions

Job Summary

• Based in Lagos, this role will coordinate the recruitment administration, on boarding, relocation and training of new employees. The Project Cooordinator will work very closely with UK Africa Project Team, HR, Recruitment as well as the Africa Editorial Leads.

Main Duties
Recruitment Administration:

• Working closely with the recruitment team (based in London) the Project Coordinator, Lagos will be responsible for all aspects of the recruitment process which must be coordinated locally.

This may include but is not limited to:

• Coordinating with local employment agencies and job boards for placement of advertisements. Advise on strategies to best attract candidates within the local market
• Ensuring managers are aware of recruitment timescales in order to hold time for shortlisting and interviewing
• Facilitating recruitment assessments and tests where required
• Coordinating and arranging interviews, act as the local contact for candidates coming for interviews
• Issuing offer letters and where required, assisting candidates to understand the full BBC offer, including company benefits
• Ensuring contracts are created, printed, handed over and signed versions filed
• Oversight of visa application process for new hires
• Assisting with background/reference checks
• Managing appropriate and compliant documentation of records

Human Resource Administration:

• New Hires: New employee set-up (workstation requirements, system data entry, documentation); orientation with Manager - Benefits & Payroll
• Relocation: Manage employee relocation within Nigeria in line with the agreed BBC policy Terminations/Resignations; Termination documentation (including termination letter; any benefits requirements; record of employment, if applicable)
• Joiners/Movers/Leavers (JML): Liaising with divisional managers and IB team to ensure the full JML process is completed for each employee
• Coordinating the logistics for inductions and training events where required liaising with the BBC Academy, IB team, HR and divisional managers
• Ensuring a tracker is created to easily manage renewal of staff contracts
• Ensuring probation periods are managed, effectively notifying managers in advance when probation periods are coming to an end and issuing any relevant paperwork
• Ensuring contracts for any outside contributors/ contractor/freelancer/ stringer engaged are legally compliant with the local laws (liaising with HR) and that they are aware of the BBC Editorial Guidelines
• Ensuring all contributors’ contracts are renewed as appropriate
• Maintaining records for each outside contributor/ contractor/freelancer/ stringer

Others:

• Ensuring records on the BBC’s HR Information System (SAP) are up to date for all W2020 funded staff
• Issuing official letters such as salary increments, attachments, experience and comfort letters etc.
• Ensuring all new staff leave is managed and recorded
• Ensuring all new employee mandatory training is completed and appropriately recorded
• Any other ad hoc support required.

Essential Knowledge, Skills and Experience

• Demonstrable HR generalist and/or recruitment background, with experience supporting a growing office
• Relevant professional qualification such as those provided by the Chartered Institute of Personnel Management of Nigeria or equivalent
• Proven experience in managing several small projects at the same time
• Excellent knowledge of English including complete comprehension of written and spoken English and the ability to manage remote communication effectively
• The role interacts with several parties, and as such we require you to have a positive demeanour and the confidence to interact face-to-face/on the phone with internal and external stakeholders
• Ability to plan and organise time and resources effectively and to manage projects to conclusion according to deadlines
• Excellent technology skills with good knowledge of MS Office (Word, Excel and Outlook)
• Ability to work flexibly and diplomatically
• Fluency in Yoruba, Igbo and/or Pidgin would be desirable

The following competencies (behaviour and characteristics) have been identified as key to success in the ob. Successful candidates are expected to demonstrate these competencies:

• Decision Making - Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.
• Imagination / Creative Thinking - Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions.
• Planning and Organisation - Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirement.
• Resilience - Can maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.
• Communication - The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
• Managing relationships - Able to build and maintain effective working relationships with a range of people and teams across the BBC including senior editorial figures.
• Flexibility: Adapts to changing circumstances and displays a positive attitude to the process of change.