HR/Admin Assistant at Oxfam

Job Purpose

• To provide effective and efficient Human Resources (BR) and administration services to help smooth program delivery, ensure that Oxfam meets its business objectives and mainstreams its core organizational values through the effective administration service, to manage recruitment, HR policies and procedures, keep up to date and accurate HR filing systems and support in all HR and administrative issues.

Key Duties and Responsibilities

• Ensure compliance with all Oxfam HR policies and procedures
• Ensure effective performance management of all staff on the LINE project.
• Maintain a capacity planner, and alert line managers of upcoming staff renewal dates.
• Support with training and capacity building of staff where relevant.
• Maintain HR files on all staff in Bauchi , including performance appraisals and leave records etc
• Supervise administrative staff and ensure that all staff reporting to post holder have work plans, performance objectives and deliver to agreed set standards.
• Ensure the project Office is managed proactively and properly.
• Oversee the use of stationery and establish systems to combat wastage and abuse.
• Ensure adequate availability and timely replenishment of office supplies.
• Provide monthly admin and forecast reports for management information system, and for input into budget and audit processes.
• Any other duties as delegated.

Qualifications

• Bachelor degree in Business Administration, Public Administration, or any relevant equivalent degree.
• Three (3) years of relevant professional and progressive experience in human resources and administration.
• Previous experience working in an INGO or within a structured organization.
• Excellent organizing capabilities especially in relation to HR/Admin filling! record keeping systems and procedures.
• Ability to maintain individual and organizational confidentiality at all times