Credit Administrator at Hreade

Essential Job Functions
Assumes responsibility for the accurate and timely performance of accounts payable functions:

• Reviews source documents and matches purchase orders, invoices, and receiving documents:
• Codes invoices to appropriate general ledger accounts.
• Determines optimum payment dates and takes advantage of all discounts on invoices.
• Reviews invoices to ensure they are correctly coded, properly authorized, and there are no over payments or repeat payments.
• Ensures that approval authority is in accordance with purchasing policies.
• Processes payments and obtains authorized signatures.
• Performs accounting duties in accordance with established Company policies and procedures.
• Ensures that accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
• Sees that accounting duties are performed in accordance with established procedures and standards.

Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies:

• Responsible for capturing orders for the Operations Manager.

Assumes responsibility for establishing and maintaining effective business relations with vendors:

• Researches and resolves vendor problems and billing discrepancies.
• Answers vendors’ questions or refers them appropriately.
• Maintains and projects the Company’s professional reputation.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management:

• Assists Accounting Department personnel as needed.
• Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the Controller.
• Maintains regular contact with other departments to obtain information and/or to correct transactions.

Assumes responsibility for related duties as required or assigned:

• Ensures that work area is clean, secure, and well maintained.
• Performs general accounting duties as needed.
• Maintains confidentiality.
• Completes special projects as assigned.

Education

• Accounting qualifications and / or courses preferred.

Work Experience

• 5 year’s work experience with 1-2 years’ of previous accounts payable experience preferred.

Technical Requirements:

• Accounts Payable functions are accurate, current, and timely.
• Effective business relations exist with suppliers and vendors.

Knowledge Requirements:

• Knowledge of Company purchasing policies.
• Understanding of basic bookkeeping concepts and procedures.
• Knowledge of automated accounts payable applications.

Skills Required:

• Good communication skills.
• Organizational skills.
• Team oriented.
• Detailed.
• Customer service oriented.
• Able to use accounting software and spreadsheets.