Finance and Administration Officer at CBM

Location: Ibadan, Nigeria
Contract: 3 years beginning January 2017

Objective

• The finance and administration officer is expected todrive best practices in financial management and administrative management within the clusters assigned to him/her.
• He/She is accountable for ensuring that accurate partner accounts, statistic and financial information are completed to set deadlines and that costs are controlled to within budget allocation.
• He/she assists the Finance and Administration Manager in producing and presenting duster forecasts and budgets, working with CBM accounting systems and to further assist him with partners’ financial reports.
• The position reports directly to the finance and administration manager

Tasks
Accounting / financial records:

• Manage the cash-flow position of cluster project.
• Develop / disseminate guidelines on efficient use of organisational resources and procedures for purchasing, payment of bills, and other financial transactions,
• Prepare monthly bank reconciliation statements.
• Support completion of CBM-supported project audits in a timely manner.
• Ensure compliance and consistency with in-countr CBM internal, and donor/MA policies, procedures, as well as donors contracts
• Analyze and present financial reports, budget to actual expenditure information, annual financial statements, request for funds in an accurate and timely manner,
• Maintain financial records and accounts of daily transactions, ensuring accuracy and completeness of files and supporting documentation to serve as evidence of transactions,
• Promote a cost consciousness culture and practice and advises partners on best financial practices.
• Support program staff and partners in project budget preparation, as needed,
• Participate in Financial monitoring of implementing partners’ projects

Administration and human resource management:

• Entures compliance with relevant local regulations, with internal policies, donors’ requirements,
• Manages all matters related to project operations and administration,
• Maintaining proper filling and documentation
• Arranging travel logistics for the state officestaff Preparing Weekly/Monthly travel Plan, making hotel reservations, arranging for hotel pick-ups and arranging of Halls, Meals for all training
• Maintain the storage of office supplies, sourcing of vendors, obtaining quotations for required service and arranging for repairs of office equipment.
• Maintain the Asset Inventory list in the office.
• Participate in Partner capacity assessments

Other duties:

• Other relevant duties as assigned.

Performance Criteria

• Contribute to the development of individual annual key performance objectives
• Develop individual annual work plan
• Monthly report of activities to the line manager
• Participate in individual annual appraisal

Minimum Requirements

• B.Sc/HND in Accounting, Finance, and Business Administration, Management or any other related fields.
• 2-5 years’ experience in a similar role with an INGOJNGO, private or public organisation
• Good working knowledge of accounting administration, financial analysis, budgeting procedures and cash/bank reconciliation
• Excellent and demonstrable skills in the use of standard accounting packages and Microsoft Office programmes
• Knowledge of social inclusion, and Navision or any related programme management software is an added advantage
• Basic knowledge of advocacy
• Ability to use SUN Accounting package
• Development programme experience in (I) NGO
• Knowledge and experience of project cycle management in development context for 5 years
• Knowledge and experiences of project monitoring of minimum of 3 years
• Experience in narrative and financial reporting on complex projects to international donors
• Cooperation with civil society/government/donors and private sector knowledge and/or experiences
• Working experience in insecure environments

Selection Process

• It is essential that the candidate address the required qualifications above in the application.
• All applicants MUST produce specific and comprehensive information supporting each one of the following criteria, or the application will not be considered.
• Only successful applicants who meet the minimum requirements will be notified of their access to the next step of the selection process which consists of:
  • An oral interview, checking the original certificates submitted in copy during the initial application, and testing professional and personal capacities, which, if successful, grants access to:
  • A written test on computer skills
• All candidates orally interviewed will receive feedback of the result of their application

Languages:

• Fluency in spoken and written English, including public speaking. Fluency in spoken and written
• French will be an added advantage.

Nationality:

• The position is open only to Nigeria nationals.