Technical Assistant to the CEO at AIDS Prevention Initiative in Nigeria (APIN)

Job Description

• The job holder will have responsibility for providing a wide range of proactive technical, and administrative support to the CEO’s Office, including activity planning, documentation, communication and reporting.

Job Tasks

• Manage the administration of the CEO’s office in order to provide an enabling environment for efficient programming
• Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
• Contribute to the development and implementation of projects to respond to emerging issues
• Contribute to program design, implementation and review
• Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters
• Review documents and make summary notes to the CEO
• Assist with the preparation of documents for presentation at stakeholder meetings
• Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
• Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
• Undertake specific projects initiated by the CEO in order to support the programs
• Handle incoming and outgoing correspondences as referred by the CEO
• Perform any other official task as may be assigned by the CEO

Minimum Qualifications and Experience

• A medical degree (MBBS or equivalent) and a MPH degree.
• A minimum of three (3) years’ relevant experience in public health programs; and experience in managing confidential matters and working closely with top management is essential

Technical and Behavioural Competencies:

• Ability to work independently with little or no supervision
• Self-managed, with excellent organizational ability
• Ability to interact with all cadres of staff
• Ability to work under pressure
• Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Excellent written and verbal communication skills
• Strong decision-making ability and attention to detail
• Familiarity with the public health activities, especially in an HIV/AIDS environment
• Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel PowerPoint Internet browsing, emailing, etc.)