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  • Posted: Sep 8, 2016
    Deadline: Not specified
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    Adexen is a global Human Ressources Company providing business services in Europe and Africa. We support companies in all industries in the fields of HR, Legal, Finance, Sales & Marketing, Engineering and Supply chain. We know how important people are to business. We also think that "People are the future of Africa" We understand what...
    Read more about this company

     

    Administrative/Office Assistant

    Job Reference: 1131
    Function: Legal & Admin

    Job Description

    • Provides administrative support to ensure efficient operation of the office.
    • Support managers and employees through a variety of tasks related to organization and communication.
    • Liaise with regional HQ in relation with customer queries
    • Answer phone inquiries using a professional and courteous manner
    • Direct phone inquiries (transmit messages) to the appropriate staff members at the Tunis Office
    • Reply to general information requests with the accurate information
    • Assure Correspondence
    • Prepare and send outgoing faxes, mail, and courier parcels
    • Forward incoming general e-mails to the appropriate staff members
    • Manage Office driver
    • Administer petty cash according to established procedures
    • Purchase, receive and store the office supplies ensuring that basic supplies are always available
    • Assure payment of bills
    • Records expenses and prepares the cash and bank statements at month end
    • Organize and schedule meetings and appointments
    • Code and file material according to the established procedures
    • Update and ensure the accuracy of the organization's databases
    • Back-up electronic files using proper procedures
    • Provide secretarial and administrative support to management and other staff
    • Make travel, meeting and other arrangements for staff
    • Coordinate the maintenance of office equipment

    Expectations

    • Degree level qualification from a reputable university
    • Minimum of 2yrs experience from a corporate organisation
    • Proven admin or assistant experience
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Strong organizational and planning skills

    Method of Application

    Interested and qualified? Go to Adexen on www.adexen.com to apply

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