Graduate Executive Trainee - Administrative Officer at Juan Industries Limited

Duties and Responsibilities
Successful candidates will be trained on the following duties below to enable them carry out all administrative functions in our organization:

• Composes routine correspondence, makes required copies and distributes accordingly, via mail facilities, fax, or as otherwise instructed.
• Supports senior management with administrative functions related to new business development: including, but not limited to, preparation of proposals and presentation materials.
• Performs project coordination activities as assigned.
• Performs research assignments. Develops spreadsheets and types statistical and other reports according to specifications of the respective manager. Performs basic analytical reviews of same.
• Files correspondence and other records (manually and electronically) accurately and in a timely manner. Acts as custodian of all Project Filing Systems
• Schedules appointments, makes travel arrangements, and manages electronic calendars for team members. Maintains schedule for use of conference rooms.
• Coordinates corporate special events, including internal/external lunches, etc. participates in other activities at the discretion of management.
• Maintains office supplies, conducting monthly inventories and submitting orders as needed.
• Establishes, develops, maintains and updates filing system for Executive Management and the department. Retrieves information from files when needed
• Liaising with buyers or suppliers and maintaining excellent professional relationships externally.
• Supervises and coordinates overall administrative activities for the company.
• Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities.
• Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions

Qualifications

• Must not be more than 28 years of age by October 2016
• Have a minimum of 5 O' level credits (including English & Math) in not more than TWO sittings
• Have a minimum of second class (Lower division) degree as first degree. Please note that those with HND qualifications must have Upper Credit to be able to apply. Preferred field of study: Sciences/Management Sciences/Social Sciences or any related fields
• About to complete or completed the National Youth Service Corps (NYSC) scheme

Required Skills:

• Advanced computer proficiency in Microsoft Office and/or other word processing and spreadsheet software. Expertise in Desktop Publishing software is a plus.
• Ability to manage multiple tasks and complex projects in a fast-paced and dynamic environment, responding to frequent pressure.
• Strong analytical skills and ability to quickly grasp business issues and understand corporate strategy.
• Excellent communication skills (written & verbal) and interpersonal relations: particularly tact, sensitivity, professionalism, confidentiality, and diplomacy with a positive attitude.
• Demonstrated ability to work independently with limited supervision and exercise excellent judgment in decision-making, customer contact
• Excellent filing and labeling routine and good booking-keeping skills.
• Highly professional appearance.

Salary

• Competitive and Commensurate with incentives and allowances