Procurement Coordinator at Hyprops Nigeria Limited

Reports To: COO

Job Purpose

The job of the procurement coordinator is to create and manage the procurement process during the project quote preparation, order fulfillment, and vendor relations management while maximizing Hyprops's profit margin.

Job Status:

Permanent

Description

·  Review project specifications for all major items of procurement.
·  Review the procurement documents (RFQ, bid evaluation summaries, draft purchase orders, inspection QA/QC requirements, Spare parts lists, delivery schedules, etc.) vis-a -vis the approved procurement procedures.
·  Perform Joint receiving inspection of equipment and materials.
·  Execute material purchases/issue purchase orders ensuring all procurement activities comply with policies, procedures and requirements
·  Monitor distribution of materials and track shipments to ensure on-time arrival at job sites
·  Maintain an accurate project inventory and delivery status reports
·  Document and resolve project punch-list issues
·  Resolve supplier issues with respect to quality issues and/or timing of delivery
·  Identify, understand, track and report cost variances
·  Review change orders and back charges; secure change order approval, challenging incremental costs as appropriate and ensuring credits are received
·  Continually track and provide status updates on project deliverables and progress
·  Identify and track project risks and issues, escalating when necessary to resolve issues affecting our ability to deliver on client expectations
·  Maintain detailed project documents and electronic files
·  Assist with the audit task of Master Agreement vendors, to ensure client's requirements are being met
·  Maintain efficient and courteous relationship with client, vendors, and internal client contractors.

Job Specification:

• A University degree in the field of engineering is preferred.
• 10-15 years experience working for an operations and maintenance project.
• Exposure to strategic sourcing, procurement, contract administration, and/or project management processes
• Analytically adept with strong financial analysis and reporting skills and keen attention to detail
• Good reasoning; ability to define problems, collect data, establish facts, and draw valid conclusions
• Self-starter with ability to multi-task, make sound business decisions, and thrive in a fast-paced work environment.
• Proficiency in standard business software such as the Microsoft Office suite of products (Word, Excel, Outlook, and PowerPoint)
• Demonstrated success in managing and negotiating with vendors

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Reports To: COO

Job Purpose

The job of the procurement coordinator is to create and manage the procurement process during the project quote preparation, order fulfillment, and vendor relations management while maximizing Hyprops's profit margin.

Job Status:

Permanent

Description

·  Review project specifications for all major items of procurement.
·  Review the procurement documents (RFQ, bid evaluation summaries, draft purchase orders, inspection QA/QC requirements, Spare parts lists, delivery schedules, etc.) vis-a -vis the approved procurement procedures.
·  Perform Joint receiving inspection of equipment and materials.
·  Execute material purchases/issue purchase orders ensuring all procurement activities comply with policies, procedures and requirements
·  Monitor distribution of materials and track shipments to ensure on-time arrival at job sites
·  Maintain an accurate project inventory and delivery status reports
·  Document and resolve project punch-list issues
·  Resolve supplier issues with respect to quality issues and/or timing of delivery
·  Identify, understand, track and report cost variances
·  Review change orders and back charges; secure change order approval, challenging incremental costs as appropriate and ensuring credits are received
·  Continually track and provide status updates on project deliverables and progress
·  Identify and track project risks and issues, escalating when necessary to resolve issues affecting our ability to deliver on client expectations
·  Maintain detailed project documents and electronic files
·  Assist with the audit task of Master Agreement vendors, to ensure client's requirements are being met
·  Maintain efficient and courteous relationship with client, vendors, and internal client contractors.

Job Specification:

• A University degree in the field of engineering is preferred.
• 10-15 years experience working for an operations and maintenance project.
• Exposure to strategic sourcing, procurement, contract administration, and/or project management processes
• Analytically adept with strong financial analysis and reporting skills and keen attention to detail
• Good reasoning; ability to define problems, collect data, establish facts, and draw valid conclusions
• Self-starter with ability to multi-task, make sound business decisions, and thrive in a fast-paced work environment.
• Proficiency in standard business software such as the Microsoft Office suite of products (Word, Excel, Outlook, and PowerPoint)
• Demonstrated success in managing and negotiating with vendors