Emergency Human Resources Coordinator at Save The Children

Key Areas of Accountability
Representation:

• Assist HPM in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures and of the security procedures within emergency operations.

Human Resource Management:

• Assist the HPM in the development of needs for development / training for Humanitarian staff to effective respond to emergencies.
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the SMT or as requested by supervisors.

Recruitment:

• Carry out emergency recruitment as per policies in place
• Maintain strict timelines in recruiting emergency staff
• Maintain a database of recruitment related advertising agencies - including websites, professional forums, and costs.
• Receive applications from prospective candidates and maintain an applicant database.
• Develop a standard induction pack for emergencies and maintain an induction schedule for new staff.

Administration:

• Maintain leave-tracking and performance review schedule for all field staff.
• Maintain Personnel files for Humanitarian staff and supervise emergency staff records and files in other sub-offices.
• Review T&C on a six monthly basis with HR Manager.
• Review the staff health policy and working conditions of emergency staff every six months with the HPM and HR Manager.
• Arrange for visas for emergency staff travelling externally.
• Provide admin support to supervisors to arrange training opportunities for staff.
• Supervise general administrative duties (Support Service Officer) for the Humanitarian team.

Staff Health and Safety:

• Maintain records of all incident reports.
• Provide relevant information necessary for the management of the combined accident and workmen compensation and group life insurance cover for staff.
• Registration of staff with Health Management Organisations (HMO) and administration of other necessary updates with the HMO

Child Safeguarding:

• Work with Child Safeguarding Adviser, Field Managers and Child safeguarding focal points at the field offices on implementing strategies to strengthen Child Safeguarding Policy compliance.
• Training staff and consultants in the CS Policy (awareness raising, management systems, prevention, monitoring, and response
• Ensure all new emergency employees at the Field Offices and Abuja have had a thorough CS and Code of conduct policy induction
• Ensure that beneficiaries of SCI programmes are made aware of the conduct they can expect of SCI staff in line with the requirements of the CS policy and how to raise their concerns safely and confidentially by working with Programs Units
• Maintain basic management and statistical information regarding child abuse and exploitation cases; monitor and analyze data on incidence, identify trends and impact of our prevention strategy
• Conduct or support the child safeguarding investigations and ensure complaints and investigation reports are sent to Country Office
• Monitor the progress of all child safeguarding cases and prepare monthly CS reports

Skills & Experience

• Administrative & General Skills:
• Level of Education - Degree
• Specified Study Area - HR/ Law/Administration / Social Sector
• General Communication & Interpersonal Skill Level - Excellent
• Language Requirements - English - Excellent
• Level of IT Expertise Required - Excellent

Experience Expectations:

• Desired Number of Years Prior Experience in a Similar Role - 2years
• Ability to work in emergency situations
• Staff & Performance Management HR Administration