Executive Assistant at Mama Cass

SUMMARY OF RESPONSIBILITES

· To provide an efficient and responsive administrative, organizational and logistical service to the Head of Services, helping her to manage and prioritize her time.
 
MAIN FUNCTIONS
· To provide strict, private and confidential service to the Head of Services.
· To manage the workload of the Head of Services, assist her in tasks on hand and act as contact point to her.
· To provide comprehensive secretarial and administration service to the Head of Services across the range of her work.
· To maintain and organize the Head of Services’ diary, filing system and all other relevant areas as necessary.
· To draft documents including, articles, briefings, and project proposals as requested by the Head of Services.
· To facilitate meetings, schedule debriefing meetings and ensure follow up action can be implemented as well as arranging logistics for meetings including taking minutes if required to do so.
· To respond to any stakeholders’ queries in a timely and professional manner, both orally and in writing.
· To co-ordinate the Head of Services’ travel arrangements/itinerary.
· To circulate reports, minutes and agendas for Board and Sub-committee meetings.
· To be responsible for receiving enquiries and providing an effective referral service to service users.
· To ensure the effective management and update of all relevant databases.
· To liaise positively and professionally with colleagues and visitors.
· Any other duty as assigned.
 
PERSON PROFILE/EXPERIENCE REQUIRED:
· Must possess HND/B.Sc in Secretarial Studies, Mass Communication etc
· Must possess a minimum of 3 years relevant experience;
· Must have sound written and oral communication skills;
· Analytical attribute is essential;
· Must be able to lead multiple initiatives through completion
· Must possess good interpersonal skill