Role:
Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff’s area of responsibility.
Responsibilities:
Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
Conduct research, compile data, and prepare reports for consideration and presentation by the management team
File and retrieve corporate documents, records, and reports
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Perform general office duties such as ordering supplies, maintaining records, management systems, and performing basic bookkeeping work
Prepare agendas and make arrangements for meetings
Make travel arrangements for the Managing Partner and staff
Attend, record and distribute minutes of meetings
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
Manage and maintain executives’ schedules
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and/or presentation software
Set up and oversee administrative policies and procedures for offices and/or organizations
Required Knowledge, Abilities, and Skills
Ability to type from clear copy at a rate of 40 net words per minute
Proficient at using Microsoft Office tools (Word, Excel, PowerPoint)
Ability to use operate standard office equipment
Excellent copy editing and proofreading skills
Highly organized with good time management skills
Communicate clearly and concisely in both written and oral form
Good interpersonal skills
Excellent customer service skills
Ability to work under pressure
Education and Experience
First degree in any relevant field of studyRole:
- Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff’s area of responsibility.
Responsibilities:
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