Human Resources / Admin Specialist at Georgetown University Center for Global Health Practice and Impact (CGHPI)

Job Overview

• To promote staff welfare, recruitment of quality staff, enhance job performance through development and management of the employee performance management system and to ensure that the organization’s personnel policies, regulations and practices comply with the local labour laws.
• In addition, the position will support staff and senior management in HR related issues to ensure the involvement of employees at the workplace.
• Further, the HR Officer will manage all payroll management functions including coordinating with external payroll agency and U.S Home Office and will support the administration department’s daily operations in line with GGHN and donor policies.

Specific Duties
HR Roles:

• Oversee strict compliance with the organization’s recruitment policy and procedures.
• Place and circulate in-house, external and newspaper advertisements for positions; Collect applications and prepare preliminary short lists, processing and testing; communicate with applicants, carry out and document reference checks, arrange interviews and make interview recommendations,
• Develop and oversee the employee orientation program for new hires
• Manage staff grievance procedure
• Manage all staff benefits including payroll
• Initiate, monitor and follow up the Performance Evaluation Management System (PMS) to ensure compliance by all the staff.
• Manage the staff exit procedures
• Develop and update staff development and training plans.
• Organize and monitor in-house staff coaching and mentoring.
• Advise and lead operationalization of a Work Place HIV/AIDS Policy
• Liaise with program technical leads and support workforce planning: staffing, staff succession plans, promotions, internal transfers and relocations,
• Assist in securing government permits for expatriate personnel and their dependents

Admin Roles:

• Effectively manage internal and external correspondences. Coordinate efforts and communication between different entities, agencies as well as the general public.
• Ensure smooth running of the business on a day-to-day basis
• Ensure all regulatory approvals required for the smooth running of the business is secured and renewed on a periodic basis as required
• Supervise the day-to-day operations of the administrative functions /activities
• Develop, review and improve administrative systems, policies, and procedures.
• Manage vendor and supplier relations
• Manage all contracts to ensure the company’s interest is always protected
• Manage relationships and liaise with government agencies
• Develop and foster relationships with the community, stakeholders, and other entities
• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between the business and other entities
• Ensure office is stocked with necessary supplies and all equipment is working and properly maintained.
• Plan, schedule and promote office events, including meetings, conferences, interviews, orientations, and training sessions
• Prepare reports on activities and responsibilities as required
• Oversee special projects and track progress towards achieving company goals.
• Promptly respond to incidents and other events as necessary
• Possibly maintaining the company social media accounts.

Qualifications and Experience

• Bachelor's Degree in Human Resources Management, preferably with HR related accreditation
• At least 5 years’ experience in HRM function in a reputable organization
• Excellent customer service skills
• Deep understanding of the Nigerian employment and labor law practice environment.