Context & Background
The eight-year conflict in Nigeria’s northeast has created a deepening humanitarian crisis. Boko Haram violence and military operations continue to affect millions of people across the region. Nearly 1.9 million people have been forced to flee their homes; more than half of these people are children. Despite massive funding deficits and challenging humanitarian access in some areas, mainly in Borno State, humanitarian partners have scaled up efforts to assist 6.9 million of the most vulnerable people. From January until end of February this year, at least 1.9 million people received life-saving assistance.
The key figures are:
- 6.1 million people are in need of protection assistance
- 5.1 million people are food insecure
- 3.4 million people need nutrition assistance
- 2.9 million people need education support
- 2.3 million people are in need of emergency shelter and NFI
- 3.6 million people need WASH services
More than 50,000 people risk famine in Nigeria’s north-eastern Adamawa, Borno and Yobe states between June and August. Some 5.2 million people are projected to suffer severe food scarcity, a third of them will face “emergency” levels of hunger.
Scope of Work
- The role of the Finance Officer involves providing financial and administrative support to Senior Management Team, colleagues and others where applicable.
- Finance Officer job description should highlight the need for candidates who are focused on outcomes, excellent problem solvers and strong communicators.
- The Finance Officer responsible for maintaining sound financial and accounting systems and controls for SIF Nigeria. The role entails performing day to day financial accounting tasks including, but not limited to: processing payments, filing and document retrieval, providing data for report preparation, budgeting, financial accounting and reporting of assigned grants.
Organization Chart
Role in the Organization
The tasks below are not exhaustive and due to the nature of the role, mission and organization, flexibility is required.
Finance and Accounting:
- To perform the day-to-day accounting functions of all activities, including, but not limited to:
- Maintaining Cash and Bank Books in SIF Excel format to be further submitted to Admin Co for review;
- Maintaining of SIF Cash and bank payments, ensuring sufficient amount are available, and that security measures are in place and being followed;
- Conducting Cash reconciliation on daily basis and Bank Reconciliation on weekly basis, and reporting to Admin Co if there are any discrepancies;
- Collecting Bank Statement by 5th of following month and preparation of monthly Bank Reconciliation for each Bank account;
- Processing vendor’s Invoices in accordance with SIF Procedures, ensuring that all statutory deductions are followed and paid to appropriate local government and other authorities in time;
- Checking and processing monthly staff Payroll In close coordination with HR, ensuring that all statutory deductions are followed and paid to appropriate government authorities in time;
- Ensuring all Payments/Financial transactions are carried out as per: a) SIF Financial and Accounting Procedures; b) Donor requirements; c) requirement of audit; d) local legislation;
- Supporting colleagues in handling cash and financial transactions, providing guidance if required;
Working with the Admin Coordinator on:
- Preparation of accurate monthly financial report within the agreed timeframe, including the compilation and finalization of monthly expenses for all cash and bank books;
- Assisting in preparation of Treasury Forecast in coordination with HR, Logistic and Program Management team;
- Management of proper cash transfer to the field sub-offices when needed;
- To be focal point for preparation and submission of required reports to local authorities (SCUML, Revenue Office, Pension, NHF, NSITF and others);
- To be Focal point for processing monthly staff Payroll in timely manner including for field sub-offices
- Preparation of required documents for internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies;
- Conduct regular internal audit and report immediately if there’s possible fraud’
Administration:
- To scan monthly financial paperwork after proper checking, ensure they are completed and no any missing signature/documents;
- Ensure all financial transactions and are filing and archiving is in line with SIF and donor requirements
- To forward to SIF HQ the monthly archiving before 10th of following month.
Coordination:
- Ensure and facilitate the communication and information sharing within the team and the department where applicable, and contribute to the team responsibilities;
- Work in close collaboration with other departments.
Communication:
- Maintain open and frequent communication concerning financial transactions where applicable, with SMT, PMT, Field staff, and HQ;
- Ensure colleges are informed of the required financial procedures, and answer to any questions, provide coaching and guidance if needed.
Other:
- Activity planning, implementation and follow-up of financial matters;
- Undertake all other duties that may be determined by the Admin Coordinator and/or Head of Mission and that are compatible with the job;
- Perform duties of Admin Co during his/her absence.
Qualifications and Experiences
- Professional Certificate in Accounting / Bookkeeping;
- 3 years of professional experience in finance/admin position, preferably in INGO;
- Good working knowledge of computer packages, including MS Office (MS Word, MS Excel, MS Power Point, Outlook, SAGA systems accounting package and others);
- Good English (spoken and written);
- Strong interpersonal and communication skills ;
- Strong analytical and problem solving skills;
- Stress tolerance, Team Player, Working in a multi-cultural set-up;
- Attention to detail, Proactive and reliable, Able to work with limited supervision;
- Willingness to travel to remote and/or insecure locations if needed`.
Working Place
- The position is based in Based in Maiduguri with possible visits to project locations.
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