Incentive Workers Management Assistant at International Rescue Committee (IRC)

Sector: Human Resources

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Maiduguri, Nigeria

Position Overview

The Incentive Workers Management Assistant reports to the Human Resources Officer in Maiduguri, She/he supports the Human Resources Officer in managing all aspects of day to day operations in Maiduguri field office, assisting in the implementation of Human Resources policies regarding incentive workers, procedures and systems and ensuring compliance with IRC procedures and guidelines

Key Responsibilities

• Administer orientation for all new Incentive hires to train them on IRC way
• Supporting Human Resources Officer in managing all aspects that relate to Incentive workers in the day to day operations in the department in Maiduguri field office.
• Assist in the implementation of Incentive workers policies, procedures and systems.
• Ensure compliance with IRC procedures and guidelines.
• Keep copies of all Incentive workers contracts, documents and ensure proper filing
• Management and tracking of all incentive workers contracts
• Scan and maintain all files of all Human Resource Incentive/Casual documents in Maiduguri.
• Support to prepare special documents along with management of reports
• To collect and compile all incentive documents.
• To send a reminder for contract renewal
• Assist in exit management for all Incentive/ casuals
• Assist in conducting due diligence

Personnel Management

• Handle multiple levels of advanced administrative duties
• Perform as team player as well as role model for staff  members of the organization exhibiting qualities of courtesy and respect
• Perform activities to operate with broad latitude for autonomous initiative and judgement 

Logistics duties

• In liaison with Finance team to make sure all their payment is made timely without any delay

Security/Communication

• Communicate with Human Resource main office on security issues within the office and outside the office
• Report to Human Resources officer for any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
• Perform other duties as may be assigned by your supervisor

Qualifications

• University Degree in a relevant field
• Human Resources/Administrative qualifications.

experience

• Minimum of one (1) year of professional Human Resources Management.
• Computer literate with significant knowledge/experience in excel

skills

• Able to work in a high-pressure situation, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others
• Self-motivated, honest, highly responsible, and punctual.
• Excellent verbal and written communication skills, fluent in written and spoken English
• Fluency in Hausa and/or Kanuri highly desirable

WORK ENVIRONMENT:

The position will be based in Maiduguri, Borno Office.

Key Working Relationships:

• Position Reports to:  HR Manager
• Position directly supervises:  
• Indirect Reporting: 

Standards for Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation     

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.