Project Administrative Officer at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2019-041
Location: Ibadan, Oyo
Recruitment Type: National (3-year renewable contract)
Contract: 3-year renewable contract

Duties
Successful candidate will among other things perform the following duties:

• Coordinate all project technical reporting to donors;
• Liaise with scientist to ensure that project technical reports are promptly received by sending email reminders to them periodically;
• Submit technical reports to donors in a timely manner;
• Communicate technical reporting feedback from donors back to scientists and ensure they are incorporated into report as necessary;
• Develop a tracking system to track the submission of technical reports to donors;
• Ensure that all technical reports follow the correct format specified by the donor and follow up with donors on new templates as necessary;
• Maintain an updated donor technical reporting template repository;
• Facilitate, review and edit project technical reports;
• Follow up with scientists to address specific issues raised by donors.
• Upload submitted technical reports to donors and both technical/financial reports from partners on ProMIS and ensure that the database is up to date;
• Upload and update partners agreement;
• Support in data generation of project administration related information.
• Retrieve information from both paper files and database to resolve queries;
• Perform any other duties as may be assigned by the supervisor.

Qualifications

• B.Sc/HND in Business Administration, Project Management or related field with minimum of four (4) years experience performing similar roles with experience working in a research environment.

Competencies:
The ideal candidate must:

• Have good grasp of project management processes;
• Be able to communicate excellently in English both oral and written;
• Have good analytical skills;
• Have excellent computer skills;
• Have good sense of judgment;
• Have ability to work under pressure and with minimal Supervision.

Remuneration

• We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.