Finance Officer at Norwegian Church Aid ('NCA')

Location: MMC, Borno with travels to deep-field locations
Reporting to: Senior Finance Officer
Start Date: January 2, 2020
Department / Sector: Operations

Job Purpose

• The Finance Officer is the person behind making payments, filing and scanning of documents
• He/she is a crucial support person in the running of the finance department.

Responsibilities
Preparation of Payments:

• Receiving all payment requests that are approved and are ready for payment
• Ensuring that all documentations are complete, coded and fully authorized as signed in these payment documents
• Preparation of payment vouchers and letters of payments for all the payments executed in NCA Nigeria both through the bank and through petty cash
• The following should be ensured present before payment is made:
  • Signatures of the requester the verification and the authority
  • Invoices, RFQS, GRNS, PR, P.O, Contracts as appropriate.
  • All documents are coded/PID, Activity, Task
• Making payments to volunteers and casuals in field locations as required.

Petty Cash Administration:

• Petty cash administration on imprest basis.
• Ensure that there is always enough petty cash and a reimbursement claim made when balance is at 150,000 Naira.
• Ensure that payment is made on approved documents and vouchers.
• Attach all documentation to the respective numbered vouchers.
• Prepare a ledger for every petty cash reimbursement.
• Safe custody of cash and documents in possession.

Filing:

• Filing of all finance documents in sequential order.
• Filing other documents as required
• Filing of the bank reconciliations and bank statements
• Providing required documents and ensuring to return them to the files

Preparation of financial Over view:

• Prepare an over view of all bank and cash payments in the overviews template on a continuous basis.
• Ensure all transactions are captured in the financial overview.
• Additional journals made for the overview besides the payments ie other journals.
• Report the overview as required/weekly and or fortnightly.

Photocopy and Scanning of Documents:

• Scanning all documents in the department in the correct order and saving them for Head Office Uploading for safe keeping.
• Ensuring the filing area is neat and organized.
• Photocopy of various documents as required
• Assisting the support team during audit processes in terms of helping generate reports and arrange documents for auditors.

Requirements

• Two years experience in Finance/ Accounting/Audit within the field of humanitarian relief programmes
• Proven record of working in a finance department
• B.Sc. in Finance/Accounting and ICAN Certification at an intermediate level.
• Ability to prepare timely, complete and accurate reports.
• Commitment and demonstrated skills in working as a team.
• Personnel management
• Strong organizational and planning skills
• Fluent written and spoken English
• Flexibility in the workplace
• Team player
• Maintain high standards and quality of work;
• Work under pressure and with a tight deadline.

NCA's Commitments
NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook.