Personal Assistant (PA) at Smart Partners

Location: V.I, Lagos
Job Type: Full time

Job Brief

• We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
• You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication

Responsiblities

• Acting as a first point of contact, dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments. and control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the manager.
• Organising the manager’s personal commitments including travel or childcare.
• Handling requests and queries appropriately
• Act as the point of contact between the manager and internal/external clients
• Manage diary and schedule meetings and appointments
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Requirements

• B.Sc./HND in any discipline
• Minimum of 2years experience in the similar role
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Good organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality