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The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.
DRC fulfils its mandate by providing direct assistance to conflict-affected populations - refugees, internally displaced people (IDPs) and host communities in the conflict areas of the wor...
The position
Supports HR Admin Department in the preparation of HR tasks and maintenance of staff information. Works within the HR administration procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation. The HR Admin Assistant supports the HR Admin Officer with reports for senior management in country.
Key role
Responsibilities:
Administration
- Update personal files
- Leave planning follow up
- Leave request follow up
- Compile approved timesheets, carry out filling and send scanned copies to HR team lead and HRCO
- Ensure to add new staff for location on the Nigeria Staff Contact list upon request from HR Dept. CO
- Making requisition for Office cleaning materials/replenishing
- Solely in charge of stock management – office supplies and guest house supplies.
- Drafting and sending Service Contract to the Casual Labors, examples are; Cook, Cleaners, Gardner etc.
- Coordination of the dates and venues according to request;
- Refreshments and other requirements
- Coordinate accommodation in Guest House and/or hotel.
- Assist in enquiries from delegates.
- Assist with taking minutes of the events if required.
HR
Recruitment
- Support the HR Team leader in the recruitment process
- Ensure required documents from the recruitment are send to HR Department Coordination Office
- Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization
- Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
Guest House Management
- Updating Guest Accommodation status and allocate rooms to expat as directed by the HR team /Area manager.
- Follow up with Janitorial staff to make sure that all 100% hygiene is maintained in the guest house.
- Supervision of cooks and janitorial staff members.
- In collaboration with the Logistics department coordinate the maintenance of all guest house appliances, gym equipment etc.
- Takes lead to review Guest House Utensils and makes requisition
- Monthly meeting and bi-weekly inspection of Guest House
Contract Casual Labor
- Drafting Casual Labor Contracts e.g. programme staff/location. (approved by Area Manager.)
- Complie complete documentation for the payment of Causal staff and follow up with the finance department for prompt payment
Contract Process
- Ensure offer letter / contract request is completed and forwarded to HR Dept. CO
- Ensure that the employee receives and sign contractual documents.
- Ensure the original signed contract document is send to HR Dept. CO
- Data form is completed, correct and received by HR Dept. CO
- ID Card is issued
- Inventory receivable form
Key Requirements
Education:
University degree in Human Resources/Administration, Business Administration , Sociology, International relations,Statistics and other related discipline.
Experience:
At least one-year work experience in field of Human Resources and Administration in an NGO/Commercial sector
Desirables:
- Hands-on experience/skills in MS Office applications (Excellent computer skill)
- Ability to work under pressure to deadlines and stress.
- Ability to work independently on his or her own initiative with problems solving skills
- Strong team and interpersonal skills
- Fluency in written and spoken English.
Conditions
Availability: ASAP
Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.
Application method
- CV and Cover Letter indicating and explaining the suitability to the position applied.
- Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer.
- Please do not attach any written recommendations.
- Applications should be addressed to: “Recruitment Manager”.
- Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
Deadline date. 7th November 2019 Applications sent/received after the deadline will not be considered
Due to the urgency of the position, applications will be reviewed on a rolling basis and the post may be filled before the deadline.
- Only short-listed applicants will be invited for written test and oral interview.
Note: DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.
For general information about the Danish Refugee Council, please consult: www.drc.dk
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Read more here about what our employees say about working in DRC.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.
Interested and qualified? Go to
Danish Refugee Council (DRC) on candidate.hr-manager.net to apply
Gmail
Yahoomail