Personal Assistant at Apata & Ascott Limited

• We are recruiting to fill the role of a (female) Personal Assistant for one of our clients in a Law Firm. The Candidate will work closely with the Senior Counsel to provide administrative support, usually on a one-on-one basis.
• She will help the Senior Counsel to make the best use of his time by dealing with Secretarial and Administrative tasks.

Duties/Responsibilities

• Devising/Maintaining office systems, including data management and filing.
• Arranging travels, Visas and Accommodation, and occasionally travelling with the senior Counsel to take notes or dictations at meetings or to provide general assistance during presentations.
• Screening phone calls, enquires and requests, and handling them appropriate.
• Meeting and welcoming visitors at all level of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming e-mails, faxes and post, and often corresponding on behalf of the Senior Counsel.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the Senior Counsel is well prepared for meetings.
• Liaising with clients, suppliers and other staffs.

Requirements

• Minimum of Masters’ Degree and other qualifications in Arts or Management
• Minimum of 4 years’ experience in related field.
• Exceptional writing and oral communication skill.
• Excellent word processing and IT skills, including knowledge of a range of a software package.
• Ability to work under pressure and to tight deadlines
• Good organizational and time management skills.
• Ability to research, digest, analyze and present materials clearly and concisely.
• Excellent interpersonal skill
• Ability to take initiative.
• Honesty and reliability
• Great attention to details.
• Flexibility and adaptability to judge a range of different tasks and to work extra hours to meet deadlines.
• Discretion and an understanding of confidential issues