Senior Admin/Finance Assistant at United Nations High Commissioner for Refugees (UNHCR)

Category/grade General Service, G5

Post Number 10032311 Type of contract/Duration

Fixed Term Appointment/One Year

Location Yola, Adamawa State

Date of Issue 19 September 2019
Effective date of assignment ASAP
Operational Context:
The Senior Admin/Finance Assistant will provide administrative assistance to the Head of the Office to ensure that routine
services and activities within the administrative/finance domain are implemented.
The Senior Admin/Finance Assistant shall supervise all Admin staff within the field office including the Drivers, and cleaners as well as other adhoc staff within the office purview and premises. To this effect, the incumbent of this position will be required to have some managerial competencies such as Managing resources and managing performance. The incumbent functions under direct supervision of the Head of Field office while the Administrative/Finance Officer in the Maiduguri Sub-Office monitors the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor.

Functional Statement:
Responsibility
The incumbent will have the following responsibilities:

• Processes entitlements, issues of contracts and maintains various personnel records and files;
• Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
• Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-
• mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents;
• Prepare travel authorization and assist in the submission of travel claims;
• Attends meetings on day-to-day admin matters; administers the movement of local staff members, their attendance,
• leave plan, overtime, etc. Assists in the preparation of inventory records of non-expendable equipment for submission
• to Hqs and takes care of stationary order;
• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments,
• statements and other data for day-to-day transactions and reports;
• Assists in preparing financial vouchers and monthly accounts;
• Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary
• calculations and assuring inclusion of all relevant data;
• Assists in preparing admin budget submission for entire year; maintains liaison with officials of local bank to obtain day-
• to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to
• maintenance of office bank accounts.

Performs other duties as required.
Essential Minimum Qualifications and Experience:

• Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business
• Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty
• station).

2
In offices where the working language is not English, excellent knowledge of UN working language of duty station and
working knowledge of English.

Desirable Qualifications & Competencies:

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (PeopleSoft);
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

Required Competencies:
Code Managerial Competencies
1.M001 Empowering and Building Trust
2.M002 Managing Performance

3.M003 Judgement and Decision Making

4.M004 Strategic Planning and Vision

5.M005 Leadership

6.M006 Managing Resources
Code Cross-Functional Competencies
1.X001

Analytical Thinking

2.
X002

Innovation and Creativity

3.
X003

Technological Awareness

4.X004

Negotiation and Conflict Resolution

5.X005

Planning and Organizing

6. X006

Policy Development and Research

7. X007 Political Awareness
8. X008 Stakeholder Management
9. X009 Change Capability and Adaptability