Personal Assistant at GUO Transport Company Limited

Job Description

• Devising/maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, post, often corresponding on behalf of the manager
• Deliver and pick-up business-related correspondence
• Work with executive administrative team to create spreadsheets and presentation and presentation
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.
• Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings.

Requirements

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• HND or B.Sc/B.A qualification
• PA diploma or certification would be considered an advantage but relevant qualifications will be considered as well.
• Minimum of 3-5 years’ work experience in this role.