Office Manager - NCA Joint Border Task Force Project at British High Commission

Job ref.: 09/19 LOS
Location: Lagos
Grade: B3 (L)
Type of Position: Fixed Term
Duration of Post: 10 months
Start Date: 1st May 2019
Type of Post: British Deputy High Commission
Job Subcategory: NCA (National Crime Agency)
Job Category: Other British Government Departments (Partners across Government, including UK Visas)

Main Purpose of Job

• The main purpose of this job is to act as Office Manager, providing administrative support to the National Crime Agency (NCA)-led Joint Border Task Force project team, based in the British Deputy High Commission in Lagos.
• This is a multi-agency team consisting of UK-based officers and staff from NCA, Home Office and Crown Prosecution Service and locally-engaged support staff.
• The job holder will need to demonstrate a high level of integrity and discretion.
• All candidates should be aware that the appointment is subject to security checks and clearance prior to taking up the post.
• Candidates should be UK passport holders with a recent 5 year verifiable footprint within the UK.

Key Responsibilities

• Reporting to the Project Lead, maintain and update accurate financial records in support of the management of an annual budget in excess of £2 million;
• Provide administrative support to the JBTF Project Lead and wider project team;
• Complete other corporate records in a timely and accurate manner;
• Manage local engaged staff - A2(L) Project Support Assistant.

Duties and Responsibilities

• Develop a thorough understanding of FCO and NCA financial management and procurement processes;
• Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes;
• Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing logistical support to training events, workshops and conferences;
• Maintain and update the JBTF Asset Register, including the supervising the management of the vehicle fleet;
• Timely completion of own performance records as well as of those managed;
• Performing ad hoc duties identified and commensurate with the role.

Requirements
Essential Qualifications, Skills and Experience:

• Good oral and written communication skills
• Good working knowledge of MS Outlook, Word and Excel
• Excellent organisational skills and ability to work under pressure and prioritise workload effectively
• Ability to work effectively within a team
• UK passport holder

Desirable Qualifications, Skills and Experience:

• Understanding of basic procurement and financial processes
• Experience and /or qualification in Project Management (Prince2)
• Experience in financial record keeping

Required Competencies:

• Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Conditions of employment
Working patterns:

• If the job is suitable for flexible working patterns, please provide details
• The role will be office-based due to the requirement to access IT systems. Some flexibility in working hours will be considered but will largely be restricted to core business hours due to access issues.
• Job sharing could be considered if two suitable candidates were identified.

Remuneration/Benefits
Starting monthly salary: N 610,536
Other benefits:

• Learning and development opportunities (and any specific training courses to be completed):
• Project Management (Prince2);
• Human resource management training;
• Advanced MS Office training (if required)
• Develop knowledge of NCA core business areas, policies and procedures