Account and Admin Assistant at AIDS Healthcare Foundation

 This is a fulltime position and the holder is expected to support the procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole. Supports appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities. Supports in the financial review of accountabilities and disbursement of funds ensuring that funds disbursed are in line with set activities/ budget and that accountabilities are submitted in a timely manner; Supports inventory management, maintenance and updating of fixed asset records, supports good financial documentation, timely reporting of partner advances, supports procurement of goods and services.

Duty station: Abuja 
Key roles of this position include:
Finance duties

• Support to collate and review financial back up for liquidation of cash advances.
• Support in payments processing, project expensing and advances management
• Monitors vendor invoices & accounts payable;
• Send original invoices, receipts and expense reports to the accountancy firm;
• Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
• Supports in inventory management and reporting.

Administration

• Support in hotel bookings, flight bookings for both AHF-Nigeria guests and staff
• Acts as front desk officer.
• Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
• Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
• Provides administrative and logistical support for AHF-Nigeria
• Answers incoming phone-calls; oversee office voicemail;
• Collects and distributes incoming mail / arrange courier services when needed;
• Oversees office supply inventory, orders as needed;
• Participates in the General staff meetings and other various meetings as assigned
• Provide logistics support for trainings, meetings
• Support in coordinating transport logistics and assigning project vehicles.
• Maintains files of all AHF minute of meetings.
• Maintains and manages meeting calendar and files minute of meetings.
• Maintains and updates contacts database.
• Other duties as may be assigned by the supervisor.

QUALIFICATIONS:

Minimum of a Bachelor degree or HND in Accounting, Finance, Commerce, Business Administration from a recognized college or university with 1-2 years’ experience in a field directly related to admin support, budget management, basic finance management, supplies and procurement management.
Professional qualification is an added advantage.
SKILL SETS: Written/oral communication, computer literacy, sensitivity and confidentiality to issues around HIV/AIDS, team player, working under minimum supervision, and ability to read and interpret articles.