Procurement Officer at Mc Timothy Associates

Job Description

• To administer elements of the purchasing activity from material reacquisition to complete delivery to company store.
• Maintains accurate and detailed records of all orders placed and transactions up to the receipt of goods.
• Compiles information and records to prepare purchase orders for procurement of material or equipment.

Key Responsibilities

• Find reliable sources to supply goods and services
• Contact suppliers to obtain information on price, quality and delivery capabilities for goods and services required.
• Estimate values according to knowledge of market price, checking previous item prices and quotations and preparing comparison sheet for approval.
• Determine method of procurement such as direct purchase or bid.
• Place orders for purchases and ensure proper follow-up for timely delivery.
• Procure capital items / consumables in accordance with company policy.
• Maintain procurement records such as items or services purchased costs, delivery, product quality or performance.
• Discuss defective or unacceptable goods or services with users, vendors and others to determine source of problem and take corrective action.
• Co-ordinate for all Imports including getting all necessary documents for customs clearing liaising with clearing agent for customs clearing and handing over goods to stores section.
• Review requisitions to determine proper pricing and quality control
• Conduct / prepare periodic market survey / reports for price comparison

Person Specification

• Minimum of 3 years' experience in a Procurement function in a similar organisation
• Minimum of Bachelor's/Master's Degree holder
• Member of relevant professional qualification e.g. Chartered institute of Purchasing and Supply (CIPS)
• Strong analytical and communication skills.
• Good organizational ability as well as ability to multitask.
• Ability to work under pressure
• Good knowledge of Microsoft Excel
• Can coordinate & Relate effectively with other team members
• Can prepare various monthly reports.