Administrative Assistant/Executive Assistant at RTI International

Position Overview

The Administrative Assistant will work closely with the Chief of Party and its management team to provide support for top level management. S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travel and correspondence, and scheduling meetings. The Administrative Assistant will enhance the Chief of Party’s effectiveness by providing information management as well as representing the Chief of Party to others.

Key Responsibilities:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Chief of Party’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Support specific initiatives, activities, projects and research under the office of the Chief of Party or wider SMT.
• Maintains Chief of Party’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any follow up action.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Produce reports, presentations and briefs for office of the Chief of Party.
• Contributes to team effort by accomplishing related results as needed.
• Undertake any other duties as maybe required commensurate with the level of the post.

Required Qualifications:

• Bachelor’s degree in Social/Behavioral Sciences, Business or Public Administration.
• A minimum of 2 years’ strong experience in similar position within the INGO / private sector.
• Membership of Chartered Institute of Administrators added advantage.

Knowledge, Skills and Abilities:

• Strong time management, planning and organizational skills.
• Strong interpersonal skills with a pleasant personality.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communications skills.
• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
• Demonstrated expertise working with management teams.
• Critical thinking and problem-solving.