Secretary at S.P.A. Ajibade & Co.

Job Summary

We are seeking a suitably competent Secretary who will be responsible for undertaking a variety of administrative and clerical tasks. The incumbent will work under the supervision of the practice administrator and will also provide support in assigned legal cases.

Responsibilities

• Provide administrative support to the Firm
• Greet visitors and perform initial screening of clients
• Answer phone calls, take notes/messages and redirect calls when appropriate
• Effectively communicate with partners, clients and colleagues
• Conduct thorough statistical/ documentary research
• Source and verify important case intelligence
• File, organize, scan, copy and fax legal documents
• Produce and file various legal documents such as appeals, motions or petitions
• Preserve an updated case record system
• Maintain and update inventories of contact details
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders

Desired Skills & Experience

• HND/B.Sc degree in secretarial studies or a related discipline
• Member of professional bodies is an added advantage
• Minimum of 3 years’ experience working in the same capacity in a structured organisation
• Relevant work experience within a law firm environment would be an advantage
• Knowledge of constitution, legal terminology, regulations and court system
• Experience in using Office 365 (Outlook, Word, Excel and PowerPoint) and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone, etc)
• Working knowledge of litigation management software systems is a plus
• Proficiency in English
• Outstanding time-management and typing skills
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Strong IT skills and familiarity with the use of databases and the internet
• Team working and management skills
• Strong presentation and verbal communication skills
• Excellent interpersonal and communication skills
• A strong work ethic that reflects a collaborative, adaptable and results-oriented approach
• Ability to work unsupervised