Senior Human Resources Assistant at United Nations High Commissioner for Refugees (UNHCR)

Position number: 10030884
Grade: G5
Contract Type: Fixed Term Appointment
Duration of Contract: One Year (with possible renewal)
Duty Stations: Abuja
Supervisor: Associate Human Resources Officer
Proposed Starting: As Soon As Possible

DUTIES AND RESPONSIBILITIES

• Senior Human Resources Assistant will function under direct supervision of the Associate Human Resources Officer, assisting him/her in personnel administration and other HR related matters,
• including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
• The incumbent will have the following responsibilities:
• Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff
• Rules and established HR procedures.
• Update personnel related information in MSRP/HR module upon receipt of update access.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related
• documents to headquarters, issue local Travel Authorizations.
• If necessary, assist with shipment of their personal effects in coordination with the supply section.
• Administer UNHCR medical insurance plan for locally recruited staff upon completion of the necessary trainings. Provide administrative support to staff and dependants in case of
• medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Perform other related duties as required. Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP
• reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Excellent drafting skills in English.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.

HOW TO APPLY:
Please be informed that this is a two-step application method for quality assurance reasons.
1. Apply Online:
Interested candidates should apply by clicking HERE to create a profile before applying through the following link:
Senior HR Assistant – G5 – Abuja (best viewed on Google Chrome)

2. Email Your Application:
a. Kindly prepare an application/letter of motivation, resume as well as fully completed and signed UNHCR Personal History Form (P11)
b. Submit the application, resume and Personal history form (P11) via email to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).

The UNHCR personal History form can be downloaded from www.unhcr.org/recruit/p11new.doc.
Kindly make sure you use the UNHCR personal History form.
Kindly note that a written test will be conducted for this position which will be followed by a
competency based interview.
THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE.

Incomplete applications will not be reviewed.
Kindly note that only short-listed applicants will be contacted.
Applications from female candidates are strongly encouraged.