Administrative Assistant (Volunteer) at SHIFT Nigeria

Reports to: The Administrative Executive

Summary

• The Administrative Assistant Volunteer will support the Administrative Executives to perform a range of administrative and office support functions for SHIFT Nigeria to facilitate the efficient operations of the organization.

Job Responsibilities

• Handle incoming phone calls and written correspondence, providing prompt responses and forwarding to appropriate staff member where necessary.
• Perform general clerical duties including photocopying, fax and mailing
• Handle requests for information and data and follow up with appropriate staff member.
• Schedule and coordinate meetings, appointments and travel arrangements for staff members.
• Manage office supply inventories and coordinate maintenance of office equipment.
• Assist the Executives in the management and administration of related contracts and project designations.
• Ensure staff are notified in a timely manner of upcoming deadlines and events.
• Assist in the development and maintenance of job descriptions and evaluations.
• Assist with volunteer and outreach coordination as required.

Job Requirements

• Excellent organizational, written and verbal skills.
• Detail oriented and committed to meeting deadlines.
• Good interpersonal skills.
• Works well independently and as part of a team.
• Ability to adapt to shifting priorities and manage multiple deadlines.
• Ability to problem-solve in a fast paced work environment.
• Knowledge of Microsoft Office programs, including Outlook, Word, and Excel.
• Must be dependable and punctual.

The Communications Volunteer will gain

• Hands-on experience with administrative role in a professional environment.
• Improved writing, reporting and project management skills
• Structured learning throughout placement and job shadowing with a mentor.
• Training opportunities.