HR/Admin Executive at Technology Distributions Limited (TD)

Job Duties/ Responsibilities/ Accountabilities
File Management:

• Maintenance of staff records, files and other confidential correspondences.
• Maintain the document database and help other employees find and retrieve requested documents.
• Ensure that files are properly labelled for ease of identification, storage and retrieval.

Fleet Management and Logistics:

• Process requests for petty cash float and maintain adequate funds for same.
• Disbursement of fuel float for office support services as at when necessary and keep records of same.
• Disbursement of petty cash float to drivers when necessary and keeping records of same.
• Processing of petty cash / fuel float retirement
• Preparation of daily and weekly petty cash / fuel float disbursement
• Supervises the head driver’s activities especially coordination of vehicle requests and maintenance including servicing and repairs
• Fuelling of vehicles, pool car allocation and taxi call-up
• Ensuring availability and readiness of meeting rooms for use for both staff and visitor’s meeting
• Co-ordinate provision of tools, equipment and refreshment required for each meeting
• Liaise with vendors to ensure timely and cost effective provision of resources required for meeting where necessary
• Assist in organizing office moves and provision of office workstation
• Ensures the retirement of all administrative per diem raised.
• Handling of pool vehicle requests and drivers’ movement schedule

Employees Relations:

• Medical insurance administration (HMO) to staff & their relatives.
• Administers all employee’s start up forms / documentation which includes: guarantors’ bond, ID form etc. Advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals
• Preparation of monthly admin expenses and updating record on new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick i.e staff absenteeism & punctuality etc.
• Liaising with the kitchen personnel on the menu served and hygiene of the kitchen ambience.

Communication Tools:

• Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
• Receive staff complaint on faulty phones, modem, internet issues and contact and follow up with the vendor (s) to fix it.
• Raise all communication related request to accounts unit as the case may be and follow up till close out.
• Coordinate effectively & efficiently Admin activities, including prompt payment of bills

Interface Management:

• Liaising with the Head Office Facility Manager on payment of utility bills, this including PHCN, DSTV, and other bills
• Raise all commercial requests for the department and follow up till close-out.

Requirement
Preferably a male resident in Lagos (Ikeja, Ketu, Gbagada, Island).