Finance Officer at Population Services International (PSI)

Reports to: Finance and Administration Director/BM

Duties and Responsibilities

• Executing Treasury Accountant duties on a daily basis.
• Monitoring cash flows and Bank Account balances
• Posting of a transaction into QuickBooks Enterprise
• Ensure uploading of supporting documents into QuickBooks Enterprises
• Assisting in monitoring balances of various balance sheets accounts e. staff loans, staff advances, project advances, accounts payable etc.
• Ensure timely and quality submission of monthly QBE certification to PSI/W
• Supervising the payment process flow, ensuring that all payments are done timely and are sufficiently supported up to documents filing stage.
• Ensuring that financial documents are properly filed and maintained before archiving.
• Supervising the cash management function.
• Supporting the preparation for external and internal audit.
• Preparing Bank and sub-ledger Reconciliations (AP and AM).
• Ensuring that all Statutory Payments are processed timely.
• Checking transactions to ensure compliance with PSI policies and procedures.
• Checking all allocations to GL account codes on all transactions before payment and subsequent posting of transactions to the General Ledger,
• Ensuring irregular bank transactions are rectified within the month of occurrence.
• Assisting in training of respective direct site personnel and inducting all new staff on accounting policies find procedures.
• Collecting and consolidating all Departmental OAR Projections on a monthly basis and comparing against available funds to determine OAR request.
• Ensuring that redeemable deposits are reclaimed from the service providers when due
• Assisting in financial month-end period closures in collaboration with the Finance Director
• Assisting Finance & Administration in preparing and analyzing financial reports that are sent to HQ.
• Conducting quarterly stock count and reconciliation in collaboration with the warehouse manager
• Any other work assigned by the supervisor

Qualifications and Experience

• Degree in Accounting, Business Studies, Finance and Full professional qualification e.g. ACA, ACCA, CIS or CIMA plus 5 years’ experience
• Familiarity with Global fund, DFID, USAID and other donors’ rules and regulation and their compliance requirements
• PSI Finance experience and exceptional performance is an added advantage
• Strong QBE experience is a pre-requisite,
• Strong analytical skills
• Drive, initiative and integrity