Procurement Officer at African Field Epidemiology Network (AFENET)

Work Hours: Full time
Open to: All Interested Candidates
Duration of contract: One year

Responsibilities

• Lead the procurement function at AFENET in accordance with the organizational procurement procedures from procurement planning to close-out.
• Provide periodical expert advice and guidance to staff concerning planning and forecasting their procurement needs.
• Ensure custody of the Organization’s procurement procedures and providing platform for dissemination ofthe same to the clients.
• Attend and respond to vendor and client questions,
• Be in charge of leading, checking and preparing of specifications, terms of reference and statement of requirements in liaison with user departments.
• Design and issue requests for quotations or requests forproposals.
• Ensure evaluations of bids for submission to the respective procurement committee for consideration for award.
• In liaison with the stores personnel verify deliveries for quality and quantity certification of the deliveries.
• Ensure custody and filing ofpurchase orders, agreements and all relevant procurement records.
• Be in charge of monitoring of contractor/vendor performance to ensure compliance with the requirements, all terms and conditions.
• Carry out pen odic inventory and asset audits for the Organization’s property.
• Ensure and follow up all purchase requisitions and offers to vendors are processed and payments made to the suppliers and vendors.
• Obtain all information input and prepare regular and timely procurement reports and other necessary inventory records forassets, periodic donations to the organization and stock takings.

Qualification and Requirements

• University Degree in Procurement and Supply Chain Management, Business Administration or Business Commerce.
• Post graduate Degree in procurement, Business administration or commerce
• Certification by professional Procurement & Supply Chain bodies like Chartered Institute of Procurementand Supply (CIPS).
• A minimum of at least five (5) years' experience in procurement and supply chain management in a busy reputable organization 2 years of which should be with an NGO
• Sound knowledge of procurement regulations and procedures.