Subcontract Administrator at DeltaAfrik Engineering Limited

Ref Id: LAG0046
Job: Contracts
Schedule: Full-time
Employment Type: Staff
Job Level: Experienced
Reporting Manager Title: Contracts & Procurement Manager
Duration of Contract: 12 Months

Job Description/Responsibilities

• Leads team in tender, award and administration of subcontracts.
• Leads & Mentors lower level Administrators, assigns and reviews their work, offers training in various subcontracting processes, gives input toward performance evaluations.
• Prepares Invitation to Tender/ Request for Proposal packages and assures accuracy and completeness. Interfaces with technical staff to clarify and ensure that all necessary data has been included
• Receives proposals, leads evaluations, negotiates subcontracts and prepares award approval packages in accordance with procedure.
• Prepares subcontract documents and amendments, including identification and inclusion of flow-down requirements from the prime contract. Ensures that terms and conditions are be appropriate
• Maintains and updates subcontractors' files to include records of payment. Resolves problems with claims, back charges, and invoices.
• Monitors progress of subcontractor; prepares and maintains records of activity and status to ensure compliance with subcontract terms and conditions.
• Prepares detailed reports and contractual correspondence for project management and client. Establishes and maintains accurate tracking records tailored to each subcontract.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for 7 years
• Serves as liaison between subcontractor and Company personnel
• Completes other responsibilities associated with this position as may be appropriate.

Requirements

• Industry Specific Experience: 10 to 12 years of relevant subcontract administration experience, including some supervisory or lead direction experience, is preferred. Some supervisory experience is essential.
• Education - Qualifications, Accreditation, Training: BA/B.Sc or equivalent required. MSc or LLB preferred.
• HSE Capability: Demonstrate sensitivity to SHE in execution of engineering and construction projects.
• IT Skills: Solid MS Office skills are required.
• People Skills: Leadership skills required, must be able to work independently as part of a team. Solid negotiation skills are also key requirement of this position
• Other: Outstanding communication (speaking & writing) and analytical skills required. Must be highly accurate in work product. Must be highly motivated with good work ethics.